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56 contributions to Facilitator Club
New Miroverse Template Created: Project Lessons Learned - 1 hour workshop
Project Lessons Learned - How To Reflect and Learn In An One Hour Session You run a project and at one moment in time, you figure out you could have learned from some situations and act differently next time. How about doing a "Lessons Learned" session either in the middle of the project or at the end? It was last year when I was asked to come up with a short session where one team could reflect upon their learnings during their project. The request was to be able to run in ONE HOUR. Wow, I said, this is really hard! I usually need sessions of a minimum of 1,5 hours to be able to run a session similar to a retrospective. And now one hour? I was thinking of having some kind of Mentimeter word cloud, to ‘read the room’ fast so I created one in Miro or with sticky notes in person. Then I went through the reflection part, decided, and committed. It went super cool in one hour and the participants were so amazed at how much they could do in this time. Afterwards, I was iterating on it in person, online and this initial version was the best one. This is why I decided to share it after trying it out with other teams as well. Here you can find the exact steps in Miroverse: I used the amazing learning cards from Strategyzer which work smoothly every time with the participants and have a great impact! If you like it, give it some love in Miroverse please :) ❤️ Let me know if you use it and how it works for you :)
Sugandha Chapman
Andra Stefanescu
New comment 1d ago
  • 0 likes • 1d
    @Sugandha Chapman thanks, let me know how you like it if you use it!
Do you have ideas on how to facilitate a team reorganisation discussion with a leadership team?
hey everyone! I will facilitate a two day workshop with a leadership team (9 people) where they will decide on - The 3 year goal for the organisation - What initiatives to invest in that are aligned with the goal? - How to best structure the org in order to deliver these initiatives? The size of the engineering organization is around 140 engineers. The third bullet point above will include questions such as: - Does the current team structure still make sense - Should we merge currently separate teams (i.e. operations) with the engineering teams - Do the teams have the right skills needed for the new initiatives or do we need to move team members around I'm thinking about using the meddlers game from management 3.0 in order to guide the reorg discussion and visualize the potential new team structure. I've never done this before, so I'm open to any other suggestions from the community. Does anyone of you have experience in facilitating a reorg discussion? Any cool activities you would suggest? Thanks! Toby
Andra Stefanescu
Tobias Glaser
New comment 2d ago
  • 2 likes • 2d
    hi @Tobias Glaser ! I would have some suggestions. When talking about organizational change, a lot of psychological needs of people are not met: they do not have control over decisions, the do not relate to something new and need to change the way they work, appreciation does not happen, they perceive changes as not fair depending on how it is done and so on. Here you can find more details on why change creates resistance and usually changes are done through pushing instead of pulling. Another aspect is that organizational changes generate usually fear among people. Because they do not know what will happen (another psychological need of certainty) and also because maybe their job is at risk. Working with people who are having fear is very hard as their cognitive performance is getting low. So, one aspect i would take care in your situation would be to make sure that all voices are heard and their fears and heard. You can do this for example with hopes and fears exercise. Using the meddlers game is a good idea. I would do that only at the second part, after establishing a safe environment and deciding upon the goal and initiatives. In case you have Playmobil pro, it is perfect for doing roles sessions as people identify themselves with the little figures, you can create metaphors and it gets more tangible the outcome. Goal and initiatives you can do using strategy sprint parts or - if you can - use lego serious play for aligning all perspectives into a 3D model that would make them more creative and the outcome will be deeper. Does this help you?
  • 1 like • 2d
    @Tobias Glaser sure! Here is one example on how to use Playmobil pro to define values. For roles you can use a big boat or drawings and move the figures on roles.
Ice breaker exec team
Hi everyone. I’m new to this community, but I am absolutely loving everything AJ, smart. I’m hoping to enlist your advice. I’m running a two hour workshop next week on the topic of silos with an executive team within my organization. They will have already had a 90 minute discussion on work styles profiles right before the session with another facilitator. I don’t think they need an icebreaker. With that said, I’m looking for a strong start to kick off the session. The goals of the session are to explore different dimensions of silos (communication, behavior/mindset, systems, etc.) and to get clarity on what they wanna do about it. I’m doing some small group, reflective discussions for goal 1 and facilitated conversation with smaller breakouts for goal 2. I am planning to debrief using the goal 2 discussion using the effort impact matrix at the end. It’s a lot to cover in two hours so that’s another issue. Any advice or feedback is greatly appreciated. Thank you. Jennie
Ren Yee Quek
Andra Stefanescu
Jennie Shiu
Bret Koontz
New comment 7d ago
  • 1 like • 22d
    As you deal with silos i would recommend some articles written by an expert facilitator about it:
📍Where is everyone from?📍
Hello Facilitators👋 I'm really curious about where everyone is from. I'd love to make this a mega post where we can see how diverse the Facilitator Club community is. Who knows, you might find a lot more people in your area than you thought! Once I have lots of answers on this post, I want to make a nice graph!
Rebecca Courtney
Jakub Michalski
Benedict Odjobo
Danita Bowling
David Newman
New comment 13d ago
Facilitating a learning event on difficult conversations
Hi all, I have to facilitate a learning event as part of my L&D qualification. My chosen topic is difficult conversations. The purpose of the session is to inform participants on how to approach tricky conversations and the steps and principles involved. The goal is to walk away with a useful toolkit, some new knowledge and the belief that participants can manage difficult conversations with confidence. I have about 60-90 minutes and only 3 participants! Does anyone have any exercise ideas? Many thanks
Andra Stefanescu
Renata Burrows
Ren Yee Quek
Ashley Aguirre, PCC
New comment 14d ago
  • 1 like • 20d
    Hi @Regina Keßler - i recently listened to a very good podcast about hard conversations that inspired me to write 3 articles about this and took out some tools for it and visualized them as well, one is being created together with @Maria Wichmann . Here are they and maybe they can be useful as printouts of methods and participants could first reflect on which issues they have and then maybe select what it could help and make a short action plan on what they would use next time: - 3 Tactics On How To Succeed At Hard Conversations - Learned from a former FBI agent - 3 Sets of Powerful Questions On How To Succeed At Hard Conversations - Interview with expert workshop facilitator Maria Wichmann about Chris Voss Podcast - what her biggest takeaways were Hope this helps you!
  • 0 likes • 19d
    @Renata Burrows sure!
Metaphors Used For Finding Team Values - Clean Language
I read the book “From Contempt To Curiosity - Creating the Conditions for Groups to Collaborate using Clean Language and Systemic Modelling” by Caitlin Walker and I had some takeaways that I apply already in my sessions about it here. How clean language can help teams bond through metaphors and specific questions? Which questions would help a team reflect upon their values and how to work together as ONE TEAM? In many cases, teams are formed and they are supposed to work together with the best performance and produce fast results. How could they do this if they do not take the time to reflect upon their values, ways of collaborating, and what kind of work fits them as one team? One of my preferred ways to help a team become a TEAM is to guide them in finding their values. In this way, they avoid starting point conflicts and broken collaboration. I use powerful questions and Playmobil Pro in situations that fit the team. Here are some questions inspired by Caitlin Walker’s book that are helpful for this and help reflection through metaphors: - “What could be a model or metaphor that encapsulates all the things that are most important to you as individuals in a team?” - “When you’re working at your best, you’re like what?” - “An ideal team for you, that would support you to work at your best, would be like what?” An example when I used a metaphor to create a safe environment for a teambuilding: I did not know back then that it was clean language, but I knew it was a reflection based on a metaphor. I was co-facilitating a team building and the starting point of that afternoon was an invitation to the participants to complete the sentence “Our Team Is Like…” The idea was that the participants would find their pair through a little game, and then take some moments to think and share the end of that sentence and why with each other.
Ömür Yanıkoğlu
Andra Stefanescu
Danita Bowling
New comment 15d ago
  • 1 like • 18d
    @Ömür Yanıkoğlu Thank you for reading my newsletter and for your appreciation! I have the Radical Candor book home on the "to read" list so I cannot compare the two for now. The active listening video I know, I have been trained by different trainers in it and then I started teaching by myself. I think it is more about using the method that fits to a certain situation and group of people or person and connect the dots between different methods and combine them when needed: clean language, non violent communication, process model communication and so on. Active listening is included in clean language as a mean to apply it and in all the others. Hope this helps.
  • 1 like • 18d
    @Ömür Yanıkoğlu curiosity and excitement are the two ingredients that help us all learn and grow, so let's keep them up:)
Team workshop: Goal: everyone is important
Hy, I have to do a workshop for small groups of 5 participants. The goals of the exercise is to emphasize that every one in the company is important. We can not function if one role is out. Does anyone has a good exercise? Duration of workshop = 30 min
Andra Stefanescu
Coco Curry
Dan Roberts
Caroline Van de Venne
Gilmar Wendt
New comment 21d ago
  • 7 likes • 27d
    Hi @Caroline Van de Venne I would suggest using Lego. I will share below an exercise I have invented and it is fitting well your challenge. 🦒 Can you build a giraffe out of Lego? Why a giraffe?It is the symbol of compassionate communication and each giraffe has a unique pattern on its neck, as every human is unique and has unique needs. 🎲 Give the participants the same bricks and the same instructions: invite them to build a giraffe in 3 minutes in silence. 🎲 Then invite them to put all giraffes on the table and see if there are 2 exactly the same. They had the same instructions but similar or very different ones. Why? Because everyone has his own perception of what a giraffe is and that is why we need to take care of taking different opinions and all into consideration. 🎲 Invite them to build another giraffe that would be showing their unique strength, something they particularly like to contribute to the team and then invite them to share their model. 🎲 Debrief at the end how was it for them, what do they extract out of this and how could they take care that they value all team members in tangible actions. Attached some pictures:) You can use lego serious play exploration kits from where you extract pieces from the pictures. You can also do variations on this like making some circles and check how they feel in that day, their state of mind, etc. Let me know if this helps.
Tips for facilitating a workshop WHEN YOU’RE ILL?! 🤧
Hey everyone! I’ve got a 2 hour workshop on tomorrow, and this morning I woke up feeling rotten! I still want to run the workshop and I don’t feel sick enough to cancel - what are your tips for dosing up / mustering the energy to still give a great workshop when you’re battling with tiredness or sickness?
Ömür Yanıkoğlu
Hannah Mumby
Göran Hielscher
Benedict Odjobo
Megan Mozina
New comment 25d ago
  • 2 likes • 29d
    I am not a good example as i facilitated too many workshops while ill for the same reasons as you have @Hannah Mumby ! Sorry to hear about you and wish you fast recovery! From the body perspective i hope you have some good remedies to help! From workshop perspective some tips: - try to make it that they talk more than you do or use a lot visuals/written instructions so you talk less (your energy goes out when talking a lot and you need to carefully use it) - Your state of mind transmits to your participants so you might want to play your favorite music before it starts or raise your mood even if you dont feel well upfront - You dont have to tell them how bad you feel(for the above reason) but mentioning that you might be suddendly silent like a rock because you caugh and mute or somth that is funny showing your vulnerability helps as they need to know why you will be acting diff maybe - If possible ask for volunteers from participants to help like keep timing in small groups, cluster things, give voting dots or whatever might help you 2h will be fast then do your best to recover! All the best to you!
  • 1 like • 28d
    @Hannah Mumby hope you are feeling better, good luck there!
What are your top tips for setting yourself up as a freelance workshopper?
One of the great things about what we do is you can do it as an employee or go out and become your own company. Whilst the later comes with amazing benefits there are a lot of areas that need to be considers… Like - What does it take to set myself up as a business or do I just contract in. - If I am setting myself up as a business am I a sole trader.. registering by business - Defining your purpose and setting clear goals yearly, quarterly - Defining your target customers, products, services and financials. Whilst this is a passion space for a lot of us, you still need to understand your revenue needs. - Branding and marketing - What do you need to set yourself up… physically, technology - Contracts for engagements - How to build a pipeline, managing you customer base Making sure you get work life balance! Would be interested in hearing and learning from each other on what made sense for you and what you would like to share with the rest of the community…
Kerri Price
Murray Cowan
Jacobo Senior
Elayna Spratley
Stephen Morris
New comment 26d ago
  • 1 like • Jul 23
    @Kerri Price after i see more than 100 persons asking for the template i am also tempted so please could you share it with me too? Thanks!
Clean Language - From Contempt To Curiosity - Clean Language - using powerful questions to understand each other
Hi guys, I have heard about clean language in one of the podcast episodes of Nathy Ravez where she had as a guest Charles-Louis de Maare, whom I know from the visualization training I did with him. I was curious to find out more so I read the book “From Contempt To Curiosity - Creating the Conditions for Groups to Collaborate using Clean Language and Systemic Modelling” by Caitlin Walker. I find this method very useful in different settings, either in getting all perspectives in a room where people need to be heard, or in coaching sessions, it is very versatile and has been used for many years in various areas. So I will share here my notes from it and next week I will share more about how you can use it for teams. What does clean language mean? Clean language is about asking questions without projecting the other person's answer. It is about accepting and extending what has been said. You know these situations where you would like to reappraise for example using repositioning reappraisal and you seem not to get the other person's perspective? There is a good situation where clean language can support well. The idea is to respect the other person's opinion even if it does not make sense to you and ask questions until you get their perspective. Clean language helps to do this in a fast way, using a few questions. What would a clean language conversation look like? There are several questions to be asked and the main idea is to relate to what the other persons just said in order to build the next question on it. Here is an example of which questions can be asked: Example of dialogues extracted from the book: “A: What would you like to have happened?” Guy: I would like to get more in touch with my feelings so that I can write better songs about them.
Kumar R
Andra Stefanescu
New comment 28d ago
Pretotyping as a Service?
Has anyone successfully sold a pretotyping package? I just almost hooked a massive client, but their budget isn't ready until January. I'm trying to get in a win in the next 6 weeks. I'd love to hear of any success stories and learn from you superstars out there. Happy to be an open book on my own efforts/strategy/pricing.
Michael Cacioppo
Johnny Saye
Bryan Guzmán
Andra Stefanescu
New comment Oct 21
  • 1 like • Oct 21
    @Bryan Guzmán thanks. I love that someone from here looks into this part of experimenting as well, congrats! I personally do not know any other facilitator (and i know a lot) who deals with pretotyping.
  • 1 like • Oct 21
    @Bryan Guzmán nice, Robert is one of the persons who was answering my questions back on fb group when i was facilitating my first ds:) nice!
Engaging activities to fuel creativity and innovation
Hi! I just accepted a new position at Kraft Heinz as a Platform Innovation Lead! I want to do a kickoff with the team to get them excited about innovation. This is a research and development group and I want to do something fun. Would love all ideas!
Ren Yee Quek
Amr Khalifeh
Andra Stefanescu
Julia Jelinska
Johnny Saye
New comment Oct 19
  • 3 likes • Oct 12
    Hi @Sarah Young and congrats for your new role! I have been experimenting with different methods to sparkle creativity and talk about innovation. Here is one example of activity you could do: And here a full example of an innovation day workshop which I shared in a call in WM group: I would be happy to support you if you wish to talk directly and put our minds together to design a session if you like:)
  • 1 like • Oct 18
    @Michael Cacioppo thanks! The ones in workshop outcome like posters are pictures of hand draw ones and the rest are done in Miro with the Drawify app - you can add it for free in Miro and add these nice little drawings:)
Ideas for workshop on Constructive Conflict
Hi all, Does anyone have ideas for a good workshop we can run for a team that would like to develop their ability to have constructive conflicts and disagreements? I am thinknig some trust building exercise should precede this activity in order to be truly effective. Thanks!
Amr Khalifeh
Architha Subramaniam
Andra Stefanescu
New comment Oct 10
  • 0 likes • Oct 10
    Hi @Architha Subramaniam here is a template i have created for such situations - let me know if helps you:
  • 0 likes • Oct 10
    @Architha Subramaniam sure, happy to help!
Presenter Slides
Dear All, I was wondering if anyone has examples of Presenter slides for running a workshop. I am looking for inspiration on how you present the following visually in there: - Introduction to get the workshop off to a good start - Schedule of the workshop - Parking Lot and how it works - Different Ice Breakers and how they work - Final Words to wrap up the workshop I am looking forward to hearing from you. Best regards, Sebastian
Ren Yee Quek
Sebastian Marcu
Claus Höfele
Andra Stefanescu
New comment Oct 9
  • 5 likes • Oct 9
    I would totally suggest to start drawing them either with or by yourself. The engagement is way beyond then.
Story Writing as the launchpad for a workshop
Something that I enjoy doing, and perhaps uniquely so, is story writing. Possibly born from Safe 4.0 training as a way for me to communicate process in a way that resonated between the doers (who want to write “gimme a button there” and get their bonus by doing 100s of those) and the dreamers (who want to conquer the ever changing landscape of their industry faster than everyone else). Listening to the free call today (Thanks Tim!) i am taking the call to action to post my question about detailed story writing of the format: AS a [role] I want/need/should have [a thing built] SO THAT I CAN [complete a goal] WHICH WILL ALLOW US TO [manifest the dreamers dream] The idea of the opening of the facilitation I am selling is to create alignment of roles, things, goals, and dreams by having the participants write stories in the morning that generate note and vote how might we discussions as calibration and communication with active listening as I guide them to and through their needs and wants and blockages. Could have posted and may also in workshoper master and may also, but was going to ask “Does anyone else plan or use story writing as a tool in their design sprint work and what other exercises are good for galvanizing what comes out of that activity?” Thanks in advance for the answers and as a fun example -> as a future successful workshopper I want to get feedback about my idea to use stories so that I can work on my business plan which will allow me to show up and advertise my one thing and get clients :)
Andra Stefanescu
Damien Gauthier
Dan Blackman
New comment Sep 21
  • 2 likes • Sep 20
    Hi , i use stories in many forms and contexts. One book that has a lot of activities where you can get inspiration from is here: I am sure @Damien Gauthier can give you more resources if you need, he is expert in presenting skills.
  • 1 like • Sep 20
    @Damien Gauthier thanks for sharing your wisdom here!
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Andra Stefanescu
263points to level up

I help teams solve complex challenges using brain science and playful methods. Expert in team dynamics and design sprints.

Active 3h ago
Joined Jan 17, 2023

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