Projects Roadmap - Workshop Facilitation

Hi all, I'm a UX designer currently contracting with a new team for a few new websites (=products) which doesn't have a project manager. It's a bit chaotic, therefore, and that's why I'm stepping up to facilitate a workshop that looks at all the projects towards a roadmap – also so I can see how best to plan the UX work – and would love to get your feedback and tips to make this workshop successful. Planned time 1.5-2 hours.

Can you think of any templates that can help to do this workshop?

My current format is as follows:

intro 5min
ice-breaker 10-15 min - get to know each other more individually (do you know a better icebreaker other than '2 truths and a lie' that is a bit more personal?)
part 1 30min - what are the building blocks of a good project plan? What do we need? Building an ideal project flow
part 2 30min - defining all upcoming projects (title, description) and prioritising them
part 3 30min - completing all required information, identifying knowledge gaps, based on building blocks, to scope each project

Thank you so much for your help and support 😊

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