Hey @Rob Matthews , I hope I have understood your question correctly ;-). I have answered your questions in a somewhat structured way: 1. GROUND RULES I think the rules are the same as in a small group, e.g. respectful interaction, listening, constructive criticism,.... With large groups, time management is of course more important, as several small groups work on the topics in parallel and there should be no “idle time”.... 2. CONTROL A BIG CROWD: To keep a large group under control, I ALWAYS create small groups so that everyone can get involved. It is important that the groups can exchange ideas with each other. After each “small group work”, I give the teams time to briefly present their results to get feedback from the other groups. The presenters should rotate so that everyone can present once. This ensures that all participants are involved. AND: I do energizers and inputs in the large group so that there is a mix and exchange there too. AND: You can send the teams to “spy” on other teams to steal ideas, which always encourages a fun exchange or competition. 3. KEEP PEOPLE INTERESTED: What I personally think is important for engagement in an Open Forum is that the participants know what is happening with their work, so that it is clear that it is worth putting work into it, that the employees are given the time to deal with the topics and that it should not be “BUT work”, but should be taken seriously. If the employees see that they can make an ACTIVE contribution to the company with their own ideas or commitment and that this is also rewarded (not in monetary terms 😉), people are automatically interested and want to participate. Hope this helps a bit. Best regards Uli

Hi Larah, I've learned that good documentation is one of the most important things in workshops😀. I've also tried having the teams do the documentation themselves, but that usually doesn't work at all because the teams "ONLY" take a few photos of the boards and pick out THE things they want to hear 😉. That's why I see MYSELF responsible for documentation. To be able to work efficiently, I have created templates that document the most important things of the workshop. There is ONE summary slide (first page), which contains organizational things such as participants, date, title, team name, agenda, but also the "NextSteps" and "key outcomes" (a bullet point list with the most important results of the workshop). The following slides contain the title of the workshop, the step number and - very importantly - a short description of the task with an indication of the time required on the left-hand side. This allows team members (or new team members) to understand later how the task worked, what the purpose behind it was and how it was followed up. As the typical "team tasks" are very similar in terms of structure and process (not content), you only have to do the work of describing them once and can then use these templates again and again. At the end of each workshop, I set aside time for the team to identify the next steps AND the key outcomes (as bullet points with references on page x) of the workshop. My workshops end with the team completing the 'summary slides' mentioned above. This slide can then be shared with the managers so that they are kept informed but don't have to read it all. Very rarely do I do a "proper" presentation of the workshop with the team, as this procedure is (in my opinion) too much effort and the results should speak for themselves and not be artificially made more beautiful 😆. Best regards Uli

Hi Ari, what I do, for example, as an alternative to "dot voting" is as follows: The notes to be voted are placed randomly on top of each other. Now everyone is allowed to determine HIS favorite order one after the other, i.e. person A, determines an order starting with the most important at the top. Then comes person B and may change these notes or the order of these notes according to their own ideas. Then person B comes along and changes the order again, etc. .... I always like to do 2 rounds (depending on the number of people, of course). (AND YES, the last person could COMPLETELY change the order again, but this has never happened with my groups 😉 ) So you can take the top 3 or top 5, for example. If you actually have to decide on ONLY one topic, I continue as follows: I take the top 3 or top 5 (depending on the number of participants) and place them on the floor. Everyone can now stand on THEIR favorite. The TOP prioritized topic is where most people stand. It sounds a bit chaotic at first, but it helps a lot to bring the most important notes to the top. And it doesn't take as much time as you might think. Trust the process and just give it a try 😃. Best regards Uli

Hi Elisabeth, I proceed as follows for such presentations of results or workshops: The results of the study are certainly divided into thematic blocks or different headings. I prepare a template, preferably digitally with Miro/Mural. This looks like this: There are columns on the left with the individual topics. Then there are 3 columns 1. "This surprised me" 2. "I have questions about this" 3. "clustering (column 1 & 2)" 3. "Actions to be taken" 4. "Responsible person" (maybe you could also use other columns for example in your case "THAT EFFECTS MY DAILY WORK") I ask the participants to fill in the first two columns in parallel in the background during the presentation of the results. It can be helpful if you always wait 2-3 minutes after the topic blocks so that people can finish writing. Taking notes has the advantage that the participants really listen AND if things are not understood, they can be written down here to clarify it later. After the presentation, you then go through the individual blocks, clarify the questions, cluster the notes and define the corresponding actions for the clusters with the responsible person in the team. Of course, this step can also be done in a following meeting if there is NOT enough time, there are too many topics or there is further input afterwards. I hope I have been able to provide some food for thought. Best regards Uli

Hey Jon, I like to use the app "mentimeter". You can do very quick live polls there and get feedback in different ways. You can generate a qr code for your participants, which can be read with a smartphone. As an admin, you can display the results live or only when a certain number of people have voted. There are a variety of examples or ready-made templates that you can use....