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13 contributions to Facilitator Club
“How do I introduce workshopping to my team..?” Baby steps for anyone feeling paralyzed...
If you’ve been wanting to introduce your team to workshopping but have been struggling to get the ball rolling, I have just the thing for you.. give this a watch and let me know what you think.
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Jonathan Courtney
Cat Licavoli
Julie McManus
Benedict Odjobo
Laura Faint
New comment 7d ago
Engaging activities to fuel creativity and innovation
Hi! I just accepted a new position at Kraft Heinz as a Platform Innovation Lead! I want to do a kickoff with the team to get them excited about innovation. This is a research and development group and I want to do something fun. Would love all ideas!
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Ren Yee Quek
Amr Khalifeh
Andra Stefanescu
Julia Jelinska
Johnny Saye
New comment Oct 19
1 like • Oct 11
In our corporate training, we usually like to do part of an LDJ during the kick-off and we then pause and do a comparison between how quickly we just moved and how much we got done and how we’d only get through 10% of that in a meeting of the same length. It can be a very powerful way to show before you tell.
Hello! 👋
Hi everyone, I've just joined this community, and have been reading the brilliant posts and comments written so far, it's great to see such a sharing community. I'm currently in a Full time position as an Agile Delivery Manager, and have quite a bit of experience facilitating workshops with teams as Scrum Master/Agile Coach.. (and also been a School teacher in a previous career!) I'm thinking of moving into the world of freelance facilitation, and maybe setting up a business. Those who have gone down this route, has it been successful? Is this a career I can really 'take the leap' and make a go at?!
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David Newman
Benedict Odjobo
Amr Khalifeh
Reimo Rehkli
Jeff Panning
New comment Oct 19
0 likes • Oct 17
Hi @Craig Dutton! Welcome to the community! :D
Book recommendation: Design Journeys through Complex Systems
I want to alert the community to a book I recently acquired that I think would be really useful for facilitators working with organisational change. Peter Jones & Kristel Van Ael (2022), Design Journeys through Complex Systems. I had bought it for the focus on service design, but it provides the canvas and setup for about 30 workshops. This would be great for more advanced facilitators. To give you an idea of what it is covering, the following are the titles of the main sections: Systemic Design Methodology, Convening Cocreation, Framing the System, Listening to the System, Understanding the System, Envisioning Desired Future, Exploring the Possibility Space, Planning the Change Process, Fostering the Transition. Book website with downloadable templates here: https://www.systemicdesigntoolkit.org/download
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Bryan Guzmán
Abdelrahman Hussien
Amr Khalifeh
Holly MacLean
Leo Hung
New comment Oct 18
1 like • Oct 17
Thank you, David! Just ordered this!
Do we even need icebreakers?
I'm in chapter 4 of The Secrets of Facilitation ("The Secrets of Starting"). The author suggests getting people involved in the first 15 minutes. Not with an icebreaker. But by asking them what their personal goals are for the meeting. And matching these golas to the workshop agenda. I think that's a clever way to get participants involved without having to think of an icebreaker. Thoughts?
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David Newman
Claus Höfele
Maria Wichmann
Holly MacLean
Nkem Nweke
New comment Oct 16
0 likes • Oct 10
@David Newman Great answer! I’d agree with this!
Tech Tip: Program a Do Not Disturb Button onto StreamDeck (Mac)
Surprised to see a search for StreamDeck showed up with no results on this group. It has been a game changer for me in terms of productivity, but also for hosting online, virtual workshops. If you're on a mac, you can actually program a Do Not Disturb toggle as a button (you can also do this using the Mission Control features on Mac, but I always forget to do this). Here's how to do it: 1. Select Systems Settings in your Apple Menu 2. Scroll down to Keyboard 3. In Keyboard, select "Keyboard Shortcuts" 4. Select "Mission Control" 5. By default, Focus Mode has no assigned keystroke. Double click over "none" and type your desired keystroke 6. Now, simply configure your StreamDeck with the keystroke you previously assigned.7. That's it! Hope this helps someone!
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Amr Khalifeh
Ryan de Metz
Cat Hase
David Newman
Javier von Westphalen
New comment Oct 13
1 like • Oct 10
Kris.. i have a bad habit of spending money on tech toys.. now you’ve made me want to buy a StreamDeck!!
Participant to Facilitator Ratio
Is there a rule of thumb on how many facilitators to have in a workshop based on the number of group participants? Curious of the thoughts and use cases around why/when you should have more than one facilitator. And if there is more than one, then do you dole out specific roles for each person Examples: - Lead facilitator - Note taker - Time Sheriff - Sticky note organizer
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Amr Khalifeh
Leah Zipperstein
David Newman
Cat Hase
New comment Oct 13
3 likes • Oct 10
Hi Leah! You can actually facilitate very large groups with just a single facilitator. But if you have the luxury of having someone else there (let’s call them a co-facilitator), then here’s the co-facilitator normally takes care of in our workshops: In-person: 1. Music playback 2. Distributing materials (voting dots, etc) 3. (In the case of big groups) walking around to see if anyone has any questions about a particular exercise Remote: 1. Music playback 2. Cleaning up the board (delete empty sticky notes after an exercise; rearranging sticky notes into a neat grid before voting; etc) 3. Being the go-to person if anyone needs help on the board and monitor the chat if someone says they need to take a break or similar
How to get the content of Miro sticky notes into MS Planner backlog tasks?
Question on Miro - is there a way to upload the contents of stickies / postits from Miro into MS Planner, to build backlogs from planning work done in a Miro boad? There must be a better way than copy and pasting each into a work item? Any advice appreciated, thanks.
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LaYinka Sanni
Amr Khalifeh
Ren Yee Quek
Rachel Magasweran
New comment Oct 13
2 likes • Oct 10
@LaYinka Sanni I’d recommend this as well!
First Virtual Facilitation Experience
I would love to have us share, what it felt like to facilitate virtually for the first time. Not talking about regular meetings, but a Design Sprint session. I had the privilege to facilitate together with @Lina Robayo in the UK session put together by @David Robira. It was very impactful and helpful at the same time, especially for a newbie. My eyes 👀 were all over the place after opening the board, but gradually with the support from the team 🏉 I found my way around -Miro board 😊. Which platform did you use?
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Amr Khalifeh
Benedict Odjobo
New comment Oct 10
2 likes • Oct 10
I’ve used both Miro and Mural to facilitate Design Sprint. Remote facilitation can be scary since the idea of the tech failing you could be a big source of stress. I’ve found it very helpful to do my due diligence ahead of time: I share a link to a warm up board ahead of time to make sure everyone can access it without issues; I send people a short video telling them how to use it; I build in some time in the beginning of the session to troubleshoot any tech issues if necessary.
Ideas for workshop on Constructive Conflict
Hi all, Does anyone have ideas for a good workshop we can run for a team that would like to develop their ability to have constructive conflicts and disagreements? I am thinknig some trust building exercise should precede this activity in order to be truly effective. Thanks!
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Amr Khalifeh
Architha Subramaniam
Andra Stefanescu
New comment Oct 10
2 likes • Oct 9
That’s a really cool idea for a workshop. Here are a few ideas I’d consider: 1. Start with a warm up/icebreaker that involves people honestly sharing how they feel today - no holding back. You can kick it off to set the tone. Show people that you’re willing to be vulnerable in front of them so they’d follow suit. 2. Do a Sailboat exercise about where the team’s strengths are vs where it struggles re conflicts/disagreements 3. Co-create a set of “team agreements” that everyone is happy to get behind (e.g. be honest & direct, but don’t be mean; keep feedback focused on the work; always start by thanking someone for their effort, etc) 4. Create an example/template for “how” someone might conduct themselves in a constructive conflict. 5. Agree to meet back in 2 weeks to review how well it’s been going and iterate. I hope this helps!
0 likes • Oct 10
@Architha Subramaniam Happy to help!
Help me if you can 🤓
Hi community, most of you know now : I'm leading the R SPRINT team workshop system product 🥰 We've been nominated that day to the Miro's '23 Hall of fame award and you can give your voice to our project if you like our template and workshop contribution to the community 🤩 All you have to do is to vote here ❤️ https://miro-survey.typeform.com/to/OEmOALoY Kiss from the R Team 😘
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Amr Khalifeh
Boris Petrovitch Njegosh
New comment Oct 10
1 like • Oct 10
Your templates look so cool!
Getting the most from Business Stakeholder Interviews
Hi all, I'm planning some interviews with business stakeholders. There is a need to understand what the business stakeholder are planning and what their key hurdles are to continue innovation. This input will be used for a roadmap for the system supporting backend processes. I'm thinking to interview the business stakeholders one by one, and invite others (those that know the supporting systems and have technical and process knowledge) to write How-Might-We statements. I'm in doubt though... Is this the most effective way of doing it? An alternative would be to do the interviews as a consultational first round, maybe using a Sailboat excersize and take the input and do a deep dive later. But then again... maybe a group session is better? Any thoughts or input would be greatly appreciated :)
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Amr Khalifeh
New comment Oct 9
1 like • Oct 9
Hi Kim! I’d agree with your initial thinking. Here’s what I would do if I were you: 1. Create a questionnaire in Google Forms (or similar) of the questions I’d want to ask the stakeholders then ask the people you were planning to involve in the note taking to look it over and see if they’d add any more. I’d keep the questionnaire short (no more than 7-9 questions). 2. Share the questionnaire with the stakeholders and give them a deadline to fill it by. Send a nudge to complete it a day or two after if necessary. 3. Do short one-on-one calls (20-30 mins) to ask follow up questions and dive deeper on their answers from the questionnaire. 4. Take their answers from the questionnaire + notes from the calls, turn them into HMWs, and put them on a board. 5. Invite everyone to a session; share the board with them; explain that it was created based on their answers, give everyone 5 mins to read the sticky notes. 6. Then give them another 5 mins to add more sticky notes to the board themselves. 7. Have everyone vote on what they deem to be their priority challenges. 8. Go around the room and have everyone share final thoughts on the results of the voting. Timebox each person to 60 seconds. 9. Close the session by thanking everyone for their contribution and explaining how their input will be used and when they can expect to get an update from you (or whoever is owning next steps). I hope this helps!
Method Card decks , what is your take on them?
What do you all think about method card decks? Personally I used them a bit at university to plan/design workshops I remember liking the tactile feel instead of flipping through books like Gamestorming. But now I feel that they might be redundant or more of a novelty product. I'm still considering designing my own with my favorite methods for personal use, but I'm split in other decks as I both see reasons in paying no attention to them and hoarding them like a greedy dragon. Pros & Cons I see +Tactile +Compact +Can be displayed on the wall in the workshop room as a sort of schedule -Less information on methods than books -Planning/designing workshops can be easily done digitally or with post-it's instead when you know your favorite methods. I would like to hear other opinions on this topic as I feel like I'm missing something.
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Amr Khalifeh
David Finnegan
Austin Govella
Will Stammers
Shannon Wagers
New comment Mar 12
5 likes • Jan 18
I haven't tried the Method ones but I have the Workshop Tactics from Pipdecks and the physical cards are really well done. I think cards are a niche product in general but those who are into them tend to REALLY like them. I’m one of those people. I find it really nice having a physical prompt on my desk that naturally reminds me to flip through when I'm looking for inspiration.
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Amr Khalifeh
3
39points to level up
@amr-khalifeh
Senior Consultant at AJ&Smart
Online now
Joined Jan 17, 2023
ENFJ
Berlin

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