200% Increase in Booked Calls: Personalization is 🔑

Six months ago, my team was drowning in leads but struggling to convert them into actual calls. We were generating a high volume of interested replies through cold email, with a 3.4% overall reply rate and nearly 600 opportunities in just four weeks.

However, we faced two major challenges:

Slow response times: Our team wasn't getting back to interested leads quickly enough, missing the critical window of opportunity to convert them into calls.

Lack of personalization: We weren't taking the time to research and provide personalized replies to each interested lead, which is crucial for converting cold email leads.

To solve this problem, I built an AI reply system that could respond to interested leads quickly and with highly personalized, researched responses. The best part? This system is built using no-code automation blueprints, making it accessible and affordable for any one or any business. See Thumbnail Image for a visual.

Here's how it works:

Replies are captured from the Instantly API and categorized based on interest level (interested, soft no, or hard no).

The AI system researches each prospect, scraping their website and gathering relevant information.

Using a knowledge base that continuously improves, the AI generates personalized, well-crafted replies for each lead.

These replies are stored in a Notion database, allowing for easy review and customization.

The results have been astonishing.

By sending fully personalized, researched responses tailored specifically to each prospect, we've seen our booking ratio skyrocket. In our PR agency, we've gone from booking 50 calls per 30 days to 116 calls per 30 days – a 200% increase! And as the AI system learns and improves, these numbers continue to climb.

But that's not all. This AI reply system can be put on full autopilot, triggering different sequences based on specific situations. For example, if a lead requests a lead magnet, the AI can automatically send the resource along with a personalized message, then add the lead to our CRM.

While perfecting and deploying this system hasn't been easy!!!

So, I'm curious:

Has anyone else built something like this too?

The more we know about someone the easier it is to connect..

Do you personalize follow ups?

Or do you send the same nurture sequence everyone else does?

Have you explored using AI or automation to improve your response times and personalization?

Do you think a system like this could be beneficial?

I'd love to hear your thoughts and experiences.

If you interested in learning how to build these systems comment below "Ai Ji Secrets"

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