Hiring AI Development Team or Agency – AI Call Receptionist for Dental & Med Spa Practices

We are looking for an experienced AI development team or agency to build a fully functional, ultra-realistic AI Voice Assistant designed for dental practices with med spas. This AI receptionist must handle patient calls, book/reschedule appointments, integrate with major dental management software, and seamlessly port our existing business phone number to a VoIP system.

Warning: We are ONLY considering teams with pre-built AI voice solutions or proven experience delivering similar projects at scale. This project requires high-quality execution with a guaranteed result within 2 weeks. (not for beginners)

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🦷 AI Receptionist Responsibilities

The AI Call Assistant will:

📞 Answer incoming calls & provide customer support

📅 Book, reschedule, or cancel appointments in real-time

❓ Respond to patient FAQs using natural language processing

⚡ Ensure ultra-low latency conversations with a human-like voice

🆘 Route emergency calls to a live receptionist when necessary

🔄 Sync seamlessly with the practice's PMS for real-time updates

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📋 Scope of Work

✅ AI Voice Assistant Development

Handle patient calls with real-time NLP and zero latency
Super natural human like conversation
Provide live appointment scheduling & FAQs handling
Route urgent cases to human receptionists

✅ Phone Number Porting & VoIP Integration

Port our existing business number to a VoIP system (Twilio, Asterisk, Plivo, or alternative)
Ensure seamless call routing & HIPAA compliance
Implement call tracking, analytics, and live receptionist handoff

✅ Dental Software Integration

Integrate with Dentrix.
Sync the agent/system for bookings with the clinic’s real-time schedule

✅ Automated Confirmations & Follow-Ups

Send SMS/email confirmations after call interactions
Follow up on cancellations to retain patient bookings

✅ HIPAA Compliance & Security

Ensure full security & compliance for patient data

✅ Training & Continuous Improvement

AI must learn & adapt from past interactions
Ability to fine-tune responses for different practices

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🛠️ Tech Stack Preferences

AI/NLP: OpenAI GPT, Dialog Flow, Whisper API, Amazon Polly, or equivalent

Backend: Python, Node.js, or recommended alternatives

VoIP: Twilio, Asterisk, Plivo, or recommended alternatives

Dental Software Integration: Integration with Dentrix, Open Dental, Curve Hero

Security: Must be HIPAA-compliant

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📌 Ideal Candidate/Team

✅ Has pre-built AI voice solutions or can rapidly develop one

✅ Experience integrating with dental software (Dentrix, Open Dental, Archy, etc.)

✅ VoIP expertise (Twilio, Asterisk, Plivo, etc.) with number porting experience

✅ Understands & must follows HIPAA compliance

✅ Can deliver in 2 weeks (hard deadline)

✅ Agency or small team preferred for speed & efficiency

✅ Can guarantee results

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🚀 Deadline: 2 Weeks MAX!

💰 Fixed Budget: $1,800 (complete installation)

📌 Usage Costs: You will hand over the system to us, and we will bear the operational costs. But, you need to make us aware about what the operational cost would look like.

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📌How to Apply

Submit your proposal with:

✅ A working demo or past AI voice assistant project

✅ Your approach to dental software integration (Dentrix, Open Dental, Archy, etc)

✅ Your VoIP experience & number porting plan

✅ Your approach to keep everything HIPPA compliant

✅ Estimated timeline & milestones for a 2-week execution

✅ Your team composition (if applicable)

✅ Any additional AI features you can implement

📅 Immediate Hiring – within 48 hours!

BONUS: If you deliver a high-quality solution within 2 weeks, we’ll work with you long-term on future AI Caller Development for our other practices.