This n8n-powered system handles everything from lead capture → scoring → AI voice follow-up → automatic appointment booking. Most businesses don’t lose customers because of poor service… they lose them because no one follows up fast enough. This AI system ensures every potential client gets a personalized, instant response — without a single manual call or email. What’s in the demo: 1. Spreadsheet Overview – See how leads move from capture → scoring → booking. 2. Workflow 1: Lead capture & scoring (hot, warm, cold). 3. Workflow 2: AI voice calling (Vapi + Twilio) for qualified leads. 4. Workflow 3: Smart appointment booking with calendar checks & slot suggestions. 💡 How It Works: - Lead Capture & Scoring: Automatically gathers leads and identifies only high-quality prospects for follow-up. - AI Voice Follow-Up: AI calling agent (Vapi + Twilio) speaks naturally, confirms interest, and guides leads to the next step. - Smart Appointment Booking: Checks availability, suggests alternate slots if needed, and books confirmed appointments. - Dashboard: Google Sheets spreadsheet shows lead scores, follow-up stages, and booked appointments in real time. 🔁 Use Cases Beyond Clinics: - Real estate inquiries - Coaching & consulting calls - Car dealerships & service centers - Educational/training centers - Any business that captures leads and wants fast, reliable follow-up The system can also nurture warm leads with automated voice or message sequences until they’re ready to convert. 🚀 Impact: - Faster response = higher conversions - 70% less manual follow-up work - No missed opportunities This is modern lead management — smart, scalable, and fully automated.

Most real estate conversations don’t fail because the client isn’t interested.They fail because the conversation stops too early. This n8n-powered WhatsApp automation is designed to do more than just answer questions — it actively guides prospects toward booking a viewing. 💡 How it works in real life: - A client messages on WhatsApp asking about properties in a location (full or partial address). - The system searches a live Google Sheets CRM for matching listings. - It responds in clear, natural language — no robotic or technical replies. Instead of ending the conversation there, it smoothly suggests the next step: booking a viewing. What clients can do directly in WhatsApp: - Book a property viewing - Reschedule or cancel an existing booking - Check their booking using just their email If a requested time isn’t available, the system automatically suggests nearby alternatives. 📍 More than just listingsWhen clients ask about: - Schools - Safety - Neighborhood vibe The system pulls general, factual area information from external sources, separate from the property database — so responses stay accurate and clean. Every confirmed booking also triggers an email confirmation, giving clients a proper record outside WhatsApp. Why this approach works well: - Conversations naturally move toward action - Agents don’t juggle WhatsApp, spreadsheets, and calendars - Clients never see technical data (no JSON, no IDs) - Feels like chatting with a real assistant — not a bot The video shows the full flow: first WhatsApp message → property suggestions → booked viewing. If you’re in real estate and handling lots of inquiries or manual follow-ups, this kind of setup can save time and improve conversions. Happy to answer questions or break down how it was built 👋