AI Clinic Voice Follow-Up & Appointment System — Turn Missed Leads Into Booked Clients

This n8n-powered system handles everything from lead capture → scoring → AI voice follow-up → automatic appointment booking.

Most businesses don’t lose customers because of poor service… they lose them because no one follows up fast enough. This AI system ensures every potential client gets a personalized, instant response — without a single manual call or email.

What’s in the demo:

Spreadsheet Overview – See how leads move from capture → scoring → booking.
Workflow 1: Lead capture & scoring (hot, warm, cold).
Workflow 2: AI voice calling (Vapi + Twilio) for qualified leads.
Workflow 3: Smart appointment booking with calendar checks & slot suggestions.

💡 How It Works:

Lead Capture & Scoring: Automatically gathers leads and identifies only high-quality prospects for follow-up.
AI Voice Follow-Up: AI calling agent (Vapi + Twilio) speaks naturally, confirms interest, and guides leads to the next step.
Smart Appointment Booking: Checks availability, suggests alternate slots if needed, and books confirmed appointments.
Dashboard: Google Sheets spreadsheet shows lead scores, follow-up stages, and booked appointments in real time.

🔁 Use Cases Beyond Clinics: