🔄 AI HR Dojo Recap – Nov 7, 2025 This was a hands-on session — the moment your HR automations officially came to life! By the end, you built your first working automation that connects a Google Form to a Gmail notification using Make.com. What We Covered: 🧠 From Map to Build •⁠ ⁠Reviewed your process maps from last session and discussed how to turn them into real automations. •⁠ ⁠Highlighted how systems overlap — “workflows within workflows” — and why cross-team visibility is key before automating. ⚙️ The Automation We Built: Goal: Notify HR automatically when an employee submits feedback via Google Forms. Steps: 1️⃣ Trigger: Google Form submission (“Watch Responses” module in Make.com). 2️⃣ Action: Send an automated Gmail notification. 3️⃣ Output: Real-time HR inbox alert with details from the form. 💻 Live Demo Walkthrough: •⁠ ⁠Created a Google Form from scratch (department, engagement rating, resources, feedback). •⁠ ⁠Connected it to Make.com using the “Watch Responses” trigger. •⁠ ⁠Authorized Gmail as the action and configured an auto-email. •⁠ ⁠Used “Run Once” to test the workflow — green checks mean success! ✅ 💬 Key Learnings from Participants: Automating bad processes only amplifies the problem — always fix before automating. Form data must have at least one response for Make.com to detect it. Common troubleshooting: using the wrong Google account or “Search” instead of “Watch Responses.” Every automation follows the TAO model: Trigger → Action → Output. 💡 Key Takeaway: You now know how to take an HR process from form to function — turning employee submissions into real-time, trackable actions. 📎 All resources (recording, slides, and transcript) are in the Classroom under Module 3.2 – Building Your First Automation. ⏰ Office Hours: Friday at 12:30 PM ET 🚀 Next Session: Monday at 12 PM ET Your first automation is live — great job!

📝 Homework Assignment: 1️⃣ Create a free Make.com account (no card required). 2️⃣ Identify at least two HR processes in your organization that could be automated. 3️⃣ Map one of them using PowerPoint, whiteboard, or SmartArt (use the 5Ws). 4️⃣ Upload a photo or file of your map to the classroom. 💡 Bonus: Share an example of a “bad process” that could be improved before automating.

🔄 AI HR Dojo Recap – Nov 3, 2025 Welcome to the Process Automation phase of AI HR Dojo! 🚀 You’ve now transitioned from building chatbots that respond to building systems that act — automating HR workflows end-to-end. What We Covered: ⚙️ What is Process Automation? •⁠ ⁠Defined automation as making repetitive, multi-step HR tasks run automatically — ideally without human intervention. •⁠ ⁠Explored how AI enhances automation by analyzing triggers and improving decisions. •⁠ ⁠Learned the TAO Framework — every automation has: 1️⃣ Trigger: What starts the process 2️⃣ Action: What happens automatically 3️⃣ Output: What is produced or delivered 💼 Real HR Examples •⁠ ⁠Walked through the onboarding process — from offer acceptance to IT, payroll, and manager notifications. •⁠ ⁠Discussed PTO requests, offboarding, and benefits enrollment as high-value automation opportunities. •⁠ ⁠Understood how automating repetitive work saves time, reduces errors, and increases consistency across the org. 🧠 Why It Matters: Automation shifts HR from task doers to system designers — you’re no longer pushing data, you’re building scalable systems that support strategic work and organizational growth. 🧩 Tool Landscape: We explored key automation platforms: Make.com (formerly Integromat) – visual, free-tier, and perfect for HR portfolios Zapier – long-standing and widely compatible Microsoft Power Automate – ideal for organizations using Microsoft 365 Google Opal (Beta) – a new AI-based automation platform still in testing 💡 Key Insight: The logic remains the same across all tools — learn one, and you can apply the framework to all. 🧭 Process Mapping: Before building — map your process first. •⁠ ⁠A bad process automated is still a bad process. •⁠ ⁠Use tools like PowerPoint SmartArt or a whiteboard to visualize every step. •⁠ ⁠Follow the 5Ws framework: - Who triggers it? - What information is needed? - When does it happen? - How does it happen? - What gets created or sent?

🔄 AI HR Dojo Recap – Oct 27, 2025 Today, you leveled up from building a simple chatbot to creating *enterprise-grade HR assistants* that are safe, compliant, and organized. What We Covered: 🧱 Two-Layer Safety System •⁠ ⁠Layer 1: Instructions (Soft Boundaries) – Teach your bot how to act, escalate, and respond. •⁠ ⁠Layer 2: Policy Agent (Hard Boundaries) – Prevent it from saying or revealing anything restricted. 🧩 Organized Knowledge with Tables •⁠ ⁠Structured your HR FAQs for 100% accuracy and consistency. •⁠ ⁠Created searchable tables that give clear, controlled answers before diving into policy docs. ⚙️ Testing & Improvement •⁠ ⁠Used Regenerate to fix incorrect responses instantly. •⁠ ⁠Learned how to test, refine, and make your chatbot smarter with every interaction. 💡 Key Takeaway: Your chatbot is now production-ready — safe, compliant, and capable of delivering HR support with confidence. 📝 Homework Assignment: 1️⃣ Add soft boundaries (Instructions) and hard boundaries (Policy Agent). 2️⃣ Create an FAQ Table with 5–10 HR questions (use the CSV provided). 3️⃣ Test your chatbot with 3 colleagues. 4️⃣ Try to trick your Policy Agent and confirm it blocks the response. 5️⃣ Take screenshots of your results! 📎 All resources (recording, slides, and transcript) are in the Classroom under *Module 2 – Making Your Chatbot Production-Ready:* ⏰ Office Hours: Friday at 12 PM ET — bring your questions or show off your bots! 🚀 Next Session: Thursday at 3 PM ET Keep refining, testing, and sharing your bots below 👇

Great work this week, everyone! 🎉 You’ve now gone beyond experiments and into production-level chatbot design — where enterprise-grade HR automation begins. What We Covered: 🤖 The shift from experimental tools (like NotebookLM) to professional chatbot platforms. The 4 components of every production-ready chatbot: 1️⃣ Instructions – Define your bot’s personality, tone, and rules 2️⃣ Knowledge Base – Upload your HR policies and procedures 3️⃣ Tools & Workflows – Enable actions like ticketing, notifications, and approvals 4️⃣ Channels – Deploy on web, Slack, or Teams 💡 Key Takeaway: You now understand how to build an HR chatbot that’s secure, reliable, and scalable. Botpress gives you full control — from the bot’s personality to its deployment across multiple platforms. 📝 Homework Assignment: 1️⃣ Complete your Botpress chatbot using the provided template. 2️⃣ Add at least 3 HR policy documents to your knowledge base. 3️⃣ Test with 20 real employee questions (accuracy + tone). 4️⃣ Deploy your bot as a web widget or in Slack. 5️⃣ Gather feedback from 3 colleagues and document one improvement area. 📎 All resources (recording, slides, and sample docs) are available in Classroom under Module 2! ⏰ Office Hours: Friday at 12 PM ET (same Zoom link) if you need support or feedback! 🚀 Next Session: Monday at 12 PM ET — we’ll dive into Advanced Workflows & Automations and connect your bots to real HR systems. Keep building and post your chatbot links below 👇