Nov 7 • General discussion
⚙️ Module 3.2: Building Your First Automation
🔄 AI HR Dojo Recap – Nov 7, 2025
This was a hands-on session — the moment your HR automations officially came to life!
By the end, you built your first working automation that connects a Google Form to a Gmail notification using Make.com.
What We Covered:
🧠 From Map to Build
• Reviewed your process maps from last session and discussed how to turn them into real automations.
• Highlighted how systems overlap — “workflows within workflows” — and why cross-team visibility is key before automating.
⚙️ The Automation We Built:
Goal: Notify HR automatically when an employee submits feedback via Google Forms.
Steps:
2️⃣ Action: Send an automated Gmail notification.
3️⃣ Output: Real-time HR inbox alert with details from the form.
💻 Live Demo Walkthrough:
• Created a Google Form from scratch (department, engagement rating, resources, feedback).
• Authorized Gmail as the action and configured an auto-email.
• Used “Run Once” to test the workflow — green checks mean success! ✅
💬 Key Learnings from Participants:
Automating bad processes only amplifies the problem — always fix before automating.
Common troubleshooting: using the wrong Google account or “Search” instead of “Watch Responses.”
Every automation follows the TAO model: Trigger → Action → Output.
💡 Key Takeaway:
You now know how to take an HR process from form to function — turning employee submissions into real-time, trackable actions.
📎 All resources (recording, slides, and transcript) are in the Classroom under Module 3.2 – Building Your First Automation.
⏰ Office Hours:
Friday at 12:30 PM ET
🚀 Next Session:
Monday at 12 PM ET
Your first automation is live — great job!
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⚙️ Module 3.2: Building Your First Automation
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