Client Processing 180 Inspection Reports Annually (Automation Recovered 360 Hours) 🔥
Property management company. 180 inspection reports annually. Manual review consuming 2 hours per report. Built automated inspection processor. Eliminated manual analysis completely. THE CLIENT'S MANUAL PROCESS: Every inspection report requiring manual handling. Property manager reading entire 20-40 page document. Manually noting issues across different locations. Opening spreadsheet typing each issue - location, description, estimated cost. Attempting severity categorization subjectively. Manually flagging safety hazards. Calculating total repair costs. Determining property risk level without systematic criteria. Creating summary for ownership decision. 2 hours per report. 180 reports annually. 360 hours total. Quality audit revealed problems - 23 reports had critical safety hazards not flagged. 45 reports with major system failures categorized incorrectly. 67 reports with inaccurate cost totals from manual math errors. THE AUTOMATION SOLUTION: 8-node workflow with risk-based notification routing: Google Drive Trigger → Download → Prepare Binary → PDF Vector Extract → Analyze & Prioritize → Log Register → Generate Summary → Risk Router → [Critical Alert] OR [Normal Notification] Monitors shared Drive folder. New inspection report uploaded triggers automatic processing. EXTRACTION DETAILS: Property - address, type, age, overall condition Inspection - date, inspector name, company Issues - location, category, description, severity, cost, urgency, safety hazard Major systems - roof, HVAC, plumbing, electrical, foundation status PRIORITY SCORING: Base severity score (Critical=100, High=75, Medium=50, Low=25) Add 25 points if safety hazard present Add 15 points if urgency immediate Sort all issues by priority descending Top 3 issues flagged for immediate attention RISK LEVEL LOGIC: Critical issues OR safety hazards = Critical risk 3+ high severity OR $10,000+ repairs = High risk 1-2 high issues OR 5+ medium = Medium risk Otherwise Low risk Systematic criteria applied consistently.