20d • Business & Strategy 🧠
Client Processing 180 Inspection Reports Annually (Automation Recovered 360 Hours) 🔥
Property management company. 180 inspection reports annually. Manual review consuming 2 hours per report.
Built automated inspection processor. Eliminated manual analysis completely.
THE CLIENT'S MANUAL PROCESS:
Every inspection report requiring manual handling. Property manager reading entire 20-40 page document. Manually noting issues across different locations. Opening spreadsheet typing each issue - location, description, estimated cost.
Attempting severity categorization subjectively. Manually flagging safety hazards. Calculating total repair costs. Determining property risk level without systematic criteria.
Creating summary for ownership decision. 2 hours per report. 180 reports annually. 360 hours total.
Quality audit revealed problems - 23 reports had critical safety hazards not flagged. 45 reports with major system failures categorized incorrectly. 67 reports with inaccurate cost totals from manual math errors.
THE AUTOMATION SOLUTION:
8-node workflow with risk-based notification routing:
Google Drive Trigger → Download → Prepare Binary →
PDF Vector Extract → Analyze & Prioritize → Log Register →
Generate Summary → Risk Router →
[Critical Alert] OR [Normal Notification]
Monitors shared Drive folder. New inspection report uploaded triggers automatic processing.
EXTRACTION DETAILS:
Property - address, type, age, overall condition
Inspection - date, inspector name, company
Issues - location, category, description, severity, cost, urgency, safety hazard
Major systems - roof, HVAC, plumbing, electrical, foundation status
PRIORITY SCORING:
Base severity score (Critical=100, High=75, Medium=50, Low=25)
Add 25 points if safety hazard present
Add 15 points if urgency immediate
Sort all issues by priority descending
Top 3 issues flagged for immediate attention
RISK LEVEL LOGIC:
Critical issues OR safety hazards = Critical risk
3+ high severity OR $10,000+ repairs = High risk
1-2 high issues OR 5+ medium = Medium risk
Otherwise Low risk
Systematic criteria applied consistently.
DEPLOYMENT METRICS:
12 months operation. 180 reports processed automatically. Manual review eliminated - zero hours spent reading documents and categorizing issues.
Critical issue identification - 100% of safety hazards flagged appropriately. 100% of major system failures rated correctly. Zero critical issues missed.
Cost calculation accuracy - perfect totals extracted. Zero manual math errors.
Property manager time recovered - 360 hours annually reallocated to property maintenance coordination.
Purchase negotiation improvements - 8 properties identified with $10,000+ critical repairs before purchase. Negotiated $67,000 total price reductions.
How many hours annually reviewing inspection reports?
7
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Client Processing 180 Inspection Reports Annually (Automation Recovered 360 Hours) 🔥
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