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69 contributions to AI Automation Agency Hub
Most companies using AI haven't changed a single workflow
Been reading a book on AI maturity lately and one idea really stuck with me, so sharing it here in case it helps someone. A lot of us hear "we already use AI" and it's actually a great opening if you know what to listen for. The core idea is simple. Using AI and changing how the work gets done are two completely different things. The book splits it into three levels: Adoption. People use AI tools in their existing tasks. Someone pastes meeting notes into ChatGPT, gets a summary, copies it back into the system. The person got faster. The process stayed the same. Integration. AI is built into the workflow itself. Something triggers it, it does its part, a human reviews and approves. Nobody has to open a chat window and write a prompt. Transformation. The work itself gets redesigned. Roles change, responsibilities change, sometimes the whole offer or business model changes. There's also a second question running alongside: what value is AI actually creating for businesses? Efficiency (same work, faster) Quality (better or more consistent work) Innovation (doing something that wasn't possible before). The part I found most useful is what they call the adoption illusion. Everyone uses ChatGPT, there are Copilot licenses everywhere, someone built a custom GPT, and leadership feels like they're way ahead. But if you follow the actual workflow, it's still person, manual step, AI, copy paste, system, spreadsheet, next person. AI is everywhere. The process is old. So when someone says they already use AI, don't argue. Get curious. Something like: "Is that mostly people using tools like ChatGPT on their own, or have you started building it into your workflows and systems too?" And then follow the answer: "Everyone has Copilot" = "Have you rebuilt any workflows around it?" "We have our own GPTs" = "Does someone still have to start them and feed them manually?" "We've automated a lot" = "Which parts still need the most hands-on work?" That last one is the best one. You're not trying to prove their AI setup is bad. You're looking for the gap that's left after it.
0 likes • 5h
@Jordan Tandi human api between two tabs haahah so good I’m stealing that
0 likes • 2h
@Malik Ahmed Exactly that was one of my biggest takeaways too. I’ve started looking at workflows differently since reading this. There’s so much hidden manual work that we just accept as normal
🏆 On the Board | Week 3, September
New faces on the leaderboards this week, and a run of wins from inside the community worth slowing down for. Here's our leaderboard rundown: 7-Day Leaderboard 🥇 @Malik Ahmed ▲ 2 🥈 @Okasha Khan ▼ 1 🥉 @Bharti Kaith (NEW!) 30-Day Leaderboard 🥇 @Chetan Mishra 🥈 @Malik Ahmed 🥉 @Okasha Khan (8 weeks straight in 3rd) ————————————— 💪 Back to Basics I'm doing this section a bit differently this week. Four people who did the hard work right away: a free audit, a first assessment, a discovery call that pays nothing yet. It came from picking up the phone and asking someone who already knows you, which is harder than it sounds and the reason most never do it. People go and build the stack instead, because building the stack doesn't involve anyone saying no to you. Here's who did the uncomfortable thing this week. Two for Two @Marios Dellis put in the reps here and since landed his first client on a retainer, and his second is already delivered and looking like a long-term partner, committed to the monthly retainer and maintenance fees. Two clients signed in two months. Congrats Marios. [See the post HERE] The Warm Yes @Danny Blom delivered his first free audit, a solo landscaping business. Six warm outreach messages to get that long-awaited yes. This one's free, the next will be paid. Good to see him running the warm outreach methods we preach here. [See the post HERE] Cold to Warm It took @Ivar Cronmark four months of cold outreach to realise he didn't need to do it at all. He could just go warm. Off the back of his warm leads he's now got a discovery call booked with a perfume brand. Unpaid to start, but it's a case study he can use to land paid clients down the line.
🏆 On the Board | Week 3, September
1 like • 2h
Congrats to everyone. And yeah the people doing the simple but slightly uncomfortable stuff are usually the ones making real progress 🙌
I missed a sales meeting. So I automated the problem.
A few weeks ago, I missed a meeting that a potential client had booked through my website. The confirmation email had landed in spam. No notification. No reminder. Nada. I could blame Gmail, but that wasn't really the problem. The real problem was that the system depended on me noticing the information. So I built a simple automation around it. The workflow: Calendly booking ↓ Google Calendar ↓ n8n ↓ Check if there is an external attendee ↓ Send SMS to my phone through Twilio. Now, whenever someone books a meeting with me, I get an SMS almost immediately. But then I thought: "If I'm already automating the booking, why stop there?" So I extended the workflow. The person who books now also gets an automatic email: "Thanks for booking, {first Name]!" It includes the meeting date and time, plus a short form with two optional questions. So before the meeting, I can already know who I'm talking to, what they are interested in and what they want help with. The whole thing now looks like: Booking → Calendar → n8n → Filter → SMS → Personalized email → Pre-meeting form Small problem. Simple automation. Much better system!!
I missed a sales meeting. So I automated the problem.
0 likes • 2d
@Malik Ahmed 🙌🙌
0 likes • 5h
@Kelly Lynch good advice yeah I don’t want an sms to my dentist appointment lol
I'm Jamie, Head of Sales @ Morningside
I'll keep this short and sweet... 👉 WHAT I ACTUALLY DO I hire and train our sales teams. I run an hour of sales training with them five days a week, listen to their calls, and coach them one to one. I also coach other business owners on client acquisition. 👉 HOW I CAN HELP YOU Almost everyone in this community can build using the latest "tools". Almost nobody can actually sell what they build. That second part is my job. Getting the call booked, running the call, handling the money conversation, and knowing when to walk away from someone who was never going to buy. Ultimately, I want to make you money and get you clients. So... Tell me in the comments what you're stuck on right now. Be specific and I will answer you valuably and specifically. Generic fluff will be ignored. And if enough of you say the same thing I will turn it into a live workshop, post or video training Comment below now 👇 Great to meet you - let's get to work 🤝 Jamie
I'm Jamie, Head of Sales @ Morningside
3 likes • 5d
Spot on, everyone can build but almost nobody can actually sell what they build. 😭 How do you create an irresistable offer when pitching an AIOS to a company? More importantly, how do you position and explain it so they truly grasp the value? I feel that businesses especially in my niche which is recruiting firms already are using AI to some extent, and an AIOS is naturally the next step for them.
Yep, In-Person Outreach Works
Hey everyone, I've been preparing to get into the AI for business industry for a few weeks now. I've compiled my portfolio with my projects, researched a variety of business in my local area and prepared outreach strategies to convert. Overall, I recorded over 50 different businesses in my area from a variety of industries (B2B SaaS, marketing agencies, HVAC companies, pest control, dental clinics, etc.) with their info, what service I can provide them, and how I should approach them to convert. I sent about 20 emails/LinkedIn messages to some companies, and not surprisingly got 0 replies. Today was my first day at trying in-person outreach, where I would go to a business, get to know them and their operations, and figure out how I can help them. I'm 18 years old, I've never pitched to a business before and certainly have never been hired or agreed to be partner for a business project. If I told you the very first business I walked into, a B2B software development agency that sells custom software, database, and AI solutions to other businesses that has also done million-dollar projects for Fortune 100 companies, offered to give me a job interview and to work at the company without looking at my resume or portfolio, would you believe me? I defintely wouldn't have. I initially planned on just getting insight on this company, as they have been in the software for business industry for 30 years and would be competitors of mine if I was to go at it alone. They obviously saw my interest for the industry and my willingness to work for what I wanted by having the courage to walk-in all alone, and gave me a job interview tomorrow. God-willing I can get the job, if not, it is what it is and we keep moving forward, keeping our heads up high. Otherwise this is great experience, and just goes to show that connecting with people directly is astronomically more meaningful than sending a request on Gmail or LinkedIn. Wish me luck everybody🙌
7 likes • 6d
LFG, you're crushing it 🤯 The comparison is brutal when you put it side by side. 20 emails and LinkedIn messages, zero replies. One walk-in, an interview. And the thing is your emails probably weren't bad, they just landed in an inbox where everyone else is also claiming to do AI for business right now. Walking in removes that problem entirely. They're not evaluating your message against 30 others, they're meeting a person who bothered to show up. Same pitch, completely different odds. I'm running cold email and LinkedIn myself, so I'm not saying it doesn't work. But it works slowly and it works on volume, and you just found the shortcut most people are too uncomfortable to take. Amazing. Good luck tomorrow, is which city are you located?
5 likes • 6d
@Alexandre Ibrahim Big advantage 🙌
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Melvin Törnros
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We’re either getting better or we’re getting worse optimello.com

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