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🧩 The AI Use Case Inventory: The Smallest Governance Move With the Biggest Payoff
Most organizations do not struggle with AI because they lack tools. They struggle because they lack visibility. When we cannot clearly see where AI is being used, what data it touches, and what decisions it influences, we cannot scale adoption confidently. We either freeze, or we let shadow usage spread until trust breaks. An AI use case inventory sounds unglamorous, but it is one of the highest leverage moves we can make. It turns AI from scattered experimentation into a managed capability. ------------- Context: Why AI Gets Messy Fast ------------- AI adoption often begins with good intentions. A team tests a tool for summarizing meetings. Another team uses AI to draft marketing copy. A leader asks for faster reporting. Someone finds an AI feature in an existing platform and switches it on. None of this feels risky in isolation. Then, a few months later, the organization is surprised. People cannot answer basic questions. Which teams are using AI. What tools are in play. Are we putting customer data into third-party systems. Are we relying on AI outputs in decisions that affect customers. Which workflows are automated. Who owns them. The problem is not that AI is uniquely chaotic. The problem is that AI is easy to adopt without coordination. It spreads through convenience. It hides inside everyday tools. It slips into workflows because it saves time, and then it becomes normal before anyone has defined standards. When that happens, leadership tends to react in one of two ways. We either clamp down and restrict everything, which kills momentum and creates resentment, or we ignore it and hope for the best, which creates silent risk. An inventory is the middle path. It does not require perfect policy. It requires honesty. It starts with one simple act: seeing reality clearly. ------------- Insight 1: You Cannot Govern What You Cannot See ------------- Governance often fails because it is built on assumptions. We write rules based on what we think is happening, not what is actually happening. AI makes this worse because usage is distributed and often informal.
🧩 The AI Use Case Inventory: The Smallest Governance Move With the Biggest Payoff
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The Difference Between Grinding… and Living on Purpose
I was up at 4:35am this morning… on a Sunday… diving head first into work. And the truth is — it didn’t feel like grinding at all. Because when you love what you’re building, when you know it’s stretching you as a man, when it’s tied to being in service to your family and making a real impact… the work hits different. It stops feeling like pressure. It starts feeling like purpose. I don’t get excited about being busy. I get excited about growing. About becoming more disciplined. More focused. More capable than I was yesterday. That’s what fuels me. Not the hours. Not the grind. The progress. So if you’re in a season where you’re putting in the reps — don’t just ask yourself how hard you’re working. Ask yourself who the work is helping you become. Because when the mission is bigger than you…even a 4:35am Sunday start feels like a privilege.
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Claude Interactive Responses, ChatGPT Ads Explained & More AI News You Can Use
This week, I show you how to use Claude's new Interactive Reponses, breaks down AI ads at the Superb Owl and how ads in ChatGPT work (for now), reviews our testing results comparing GPT-5.3-codex and Claude Opus 4.6, and way more. Enjoy!
How I'm using AI to update my Linkedin Profile
Hi all, Wanted to share something I’ve been playing with in the hopes it can help you too. I originally shared a post about how the senior executives I work with are using AI to refine their LinkedIn profiles and attract their next role. (my specific niche) I’ve also shared this with my entrepreneur friends, and it works just as well for us as founders looking to sharpen our positioning. “The riches are in the niches,” everyone keeps telling us. And this is something I struggled with for a long time. Getting clear.Getting specific.Owning it. So here’s something you can experiment with. Take your current LinkedIn About section. Drop it into AI. Then try these prompts. 1️⃣Review what you know about me and ask me questions until you are 95% clear on who I serve and the outcomes I help them achieve. Then rewrite my LinkedIn About section in the style of a successful marketing copywriter you resonate with. (I chose Dan Kennedy) 2️⃣What would the top 1% of the clients I want to attract think when they land on my profile? 3️⃣What are the top 5 red flags potential clients might see when reviewing my profile or content? 4️⃣For each red flag identified, suggest specific changes to strengthen my positioning and reduce friction. 5️⃣Based on my profile and target audience, suggest stronger headline options that clearly communicate who I help and the transformation I deliver. And one more I’ve been testing: 6️⃣How can I refine my message so it feels distinct, memorable, unique and impossible to confuse with anyone else in my space? Don’t overthink it. Play with it. See what comes back. You don’t have to agree with everything it says. But sometimes it holds up a mirror you didn’t know you needed. Hope it helps. Happy experimenting. Would genuinely love to hear what shifts for you shout out and thank you to @Sabrina Ramonov from the AI advantage prompts for the initial inspiration and prompts that got me started down this rabbit hole.
Intro
Hey everyone 👋 Excited to be here. I’m Augie Santa Maria, founder of Cognagent Services, based in Palm Beach, Florida. I work at the intersection of AI, enterprise systems, and human decision-making. My focus is helping B2B leaders move AI from interesting pilot projects into practical, repeatable impact inside complex organizations. A lot of the work I do centers around ERP, data modernization, and building frameworks that make AI usable at scale rather than experimental. I joined AI Advantage because I’m deeply interested in simplifying AI adoption in a way that drives real business outcomes, not just activity. I’m especially curious how others here are operationalizing AI inside growing companies. Looking forward to learning, contributing, and connecting.
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