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We’re Back - Here’s What’s Changing
Hey everyone, it’s been a minutešŸ˜… If you’re thinking, ā€œwait… I haven’t seen these guys since summerā€ you’re not wrong. My last proper post was around pre-August 2025, and now we’re in January 2026... Here’s the short version of where we’ve been: We went head down building our new product/ model for Fluxomate. Right before we dissapeared I started to lose focus as to why I started Fluxomate. Throughout my entire entrepreneurial journey, I've made a ton of mistakes, but the biggest one was not having the correct systems to run my business as we scaled. This is what eventually led to me shutting down a business I loved (my first venture in ecommerce) after years of burnout. (I'll share the full story in another post) I started Fluxomate after that (almost three years ago) to help other business owners set up the correct systems so they could take on more clients and scale without ruining their client experience and stressing out their team (and the founders) so they could prevent that same burnout I faced. We've had tons of ups and downs as we've been building this brand, but I'm thankful and proud to say we are now at a point where that mission is a reality for our clients Now it's all about getting more agency owners to join us on our mission! Ads are live. Outreach is live. Content is live. Things are moving fast. Which brings me to why we're back here šŸ‘‡ This community is going to be a core part of what we’re building moving forward. We will use this community to host part of our DWY offer, and it will act as a nurture point for anyone looking to learn more about how the right systems can allow your agency to grow sustainably. That means: - More frequent posts - Real, practical value (not theory) - Insights from what we’re seeing work right now - YouTube breakdowns plus behind-the-scenes context - Input from other legit agency owners in the group Think of this as a fresh start for the community. One housekeeping thing (important):
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Welcome to the ScaleProof Agency Hub šŸš€ (READ THIS)
This is a community to help established agency owners build scale-proof systems so you can take on more clients without breaking delivery, retention, or margins.āœ… STEP #1 Before doing anything book your free 1-1 Mini Agency Audit Call below so you can unlock the 'Scale- Proof Roadmap' https://calendly.com/fluxomate/1-1-mini-agency-audit STEP #2 Second, introduce yourself to the community using this template (copy/ paste template) Name: Where are you from: What does your agency do: Share a picture of your work set-up STEP #3 Once those two things are done check out these resources - Read through our rules -> https://www.skool.com/scaleproof-agency-hub-5323/classroom/41a3a7c1?md=bd9bc0b2d6754669b02e50d9b1da2d2f - Check out our YouTube resources -> https://www.skool.com/scaleproof-agency-hub-5323/classroom/723621da?md=2f081654259242c3b856e23f358efab9 This will become the number one place for established agency owners looking to scale without ruining their client experience of stressing out their team, so thank you for being part of the movement!
Welcome to the ScaleProof Agency Hub šŸš€ (READ THIS)
How to Get Alerts When Client Ads Stop Spending
Just dropped a new video... This one shows you how to set up a simple system that alerts you whenever a client’s ads stop spending. So if there’s a payment failure, ad disapproval, account issue, or anything else causing the ads to stop, your team gets notified before the client ends up chasing you about it 2 weeks later. In the video, I break down the full setup step by step: 1. Meta data into Google Sheets 2. Scrape yesterday’s spend across all client accounts 3. Then send an alert to your team in Slack Nothing crazy complicated, just a genuinely useful system you can copy and use straight away. This is one of those small backend systems that makes your agency way more proactive and helps protect client experience as you scale. Watch it here: https://www.youtube.com/watch?v=Vl8YBNCiswE Drop a comment if it's helpfulšŸ’Ŗ If you are reading this, you are part of the community, so you also get access to the resources from the video for freešŸ”„šŸ”„ https://www.skool.com/scale-proof/classroom/723621da?md=195588c9d5d94583828a704c7c0794e4 Enjoy!
Automatically Analyse Client Calls
Your CSMs are sitting on churn signals… …they just don’t know it yet. I built a simple system that makes your calls snitch on themselves: Call ends → transcript pulled → AI analyses → automation routes it 3 outcomes: āœ… No problem → log it šŸ› ļø Feedback suggested → DM the CSM with coaching 🚨 Escalation necessary → post in Success channel with the exact next steps It’s like having a Head of CS listening to every call. Minus the salary. šŸ˜„ This exact approach helped a company cut revenue churn by 20% (not churn rate… revenue churn). Stack is simple: Fathom/Fireflies + Make + OpenAI + Slack + Google Sheets If you want the full walkthrough + build: https://www.youtube.com/watch?v=aL5umKCr1H8 If you are reading this, you have access to the free automation template in the classroom https://www.skool.com/scale-proof/classroom/723621da?md=a2c9f3b951e54083bb03dfb8317bd138 Enjoy!
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12 Minutes is all you need....
As we head into the new month, I feel almost obliged to put together and post these two videos below. In January, we spoke to 20+ agency owners - all doing more than $50k/m I can count on one hand how many of them knew their LTV (how much a client is worth) and their Churn (how many of your clients leave every month) So I decided to put together two videos; 1. 5-Minute video showing you how to calculate churn https://youtu.be/zzut4A3je74?si=FHkZChsZmWvhgUVX 2. 7-minute video showing you how to calculate LTV https://youtu.be/UNFYw5IOUUY?si=03g4FIiHELZ9f_3k It literally takes 12 minutes for you to calculate and start tracking these numbers in your agency Everyone in this group has no excuses - we all should know and track these numbers on a regular basis to make sure the agency is on the right track! PS I've got tracker templates for each of these within the classroom - 100% free as always, make the most of them!
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ScaleProof Agency Hub
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We Build Systems that Stop Churn in 7 Figure Agencies
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