Control your time effectively · Lead Generation Secrets

Control your time effectively

I started tracking my time in Toggl because I thought I knew where my hours were going. (Spoiler: I didn’t)

I’d look at my time log and still have no idea if I was spending it as effectively as I could on money-making work, agency work, or if I was just getting distracted. I built this automation to fix that ⬇️

How it works:

Toggl Track – I log every task I work on (takes sometime to get used to tracking everything you do. If you forget to add a time in, just start the timer when you remember and adjust the time to get an estimate on the time spent doing that task) <- DOn't llie to yourself and NOT track actions because you know it's going to look bad, that's the point lol.
Make.com – Pulls my previous week’s data and runs it through an AI prompt that sorts each task into: High Priority Tasks – Direct money-makers (sales calls, outreach, proposals), Low Priority Tasks – Support work (content, admin, setup), Everything Else – Distractions (social media, random YouTube, etc.).

3. Google Sheets – Stores every breakdown so I can see trends over time.

4. Telegram Bot – Sends me a weekly report straight to my phone with:

A casual overview of my week
A “coach’s notes” section with feedback on where I can improve
3 quick wins to execute next week

It’s basically like having an accountability coach look at my calendar every week, except it’s automated. Plus, you can change the prompt to accommodate your goals and schedule (I put my day job schedule in there so it knows if I'm using my time effectively).

If you want to try it, I’m dropping the blueprint here so you can plug in your own Toggl account (or whatever time tracker you use) and get the same feedback loop.

Once you start getting actual feedback on your time, you’ll see exactly what’s slowing you down and where to double down. Hope this helps!

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