How to Spot Fake Emails: A Creator’s Quick Guide
Earlier today in one of the groups I’m part of, someone shared an email they had received that claimed to be from YouTube. As I was reading through the thread, I realized it might be helpful to share a few things I’ve learned over the years about how to tell if an email is genuine or fake. With over 30 years of running different companies in the IT field — dealing with email systems and learning more than I ever wanted to about how scammers and hackers operate — I thought I’d put together this short post with some tools and resources that can help you spot a fake. 🔍 THE BASICS When you send or receive an email, there’s a lot more going on “under the hood” than just what shows up in your inbox. Every email actually carries with it a kind of hidden paper trail called headers. Headers aren’t something most people ever look at, but they’re one of the most important tools you can use to figure out if a message is genuine or not. That’s because they record the behind-the-scenes details of where the email really came from and who authorized it along the way. The tricky part is that scammers can make the visible “From” line look convincing — they can make it say YouTube, PayPal, or any other company. But the headers tell the fuller story. If you know how to read them, you can see past the surface and get clues about whether an email is trustworthy or not. 📨 FROM AND REPLY-TO The first and most basic thing to look at is the actual sending address. On the surface, the “From” line in your inbox might say something like YouTube Support or PayPal Security, but that’s just a label — it can be faked. What really matters is the domain part of the address, the part that comes after the “@” symbol. For example, if the message says it’s from YouTube, you should see it coming from something like @youtube.com or @google.com. If instead it shows up as @gmail.com, @hotmail.com, or something that just looks similar — like youtube-security.com — that’s a red flag. Scammers often register domains that look close enough to the real thing to fool people who aren’t looking too closely.