5d • Wins 😤
Claude win - multi-inbox management
I've been attending Jed's sessions on using Claude for search and had a quick win this morning. I own and operate one small business while also doing some consulting and searching for acquisitions under another. The end result I needed was summarised, archived newsletters; real human issues highlighted to me; replies drafted with knowledge of my business; and a report, whenever I run the command, that summarises both inboxes as part of my morning routine. It took about 40 minutes of thinking and back-and-forth with Claude to get the result I wanted. Anything I star is kept in the inbox. Anything not starred is archived on the next pass.
This might help others trying to manage multiple inboxes and focus on what matters. Let me know if this was helpful, or feel free to critique the idea!
Pre-requisites:
- Claude Code on your desktop or another environment like Antigravity IDE
- Claude understands your business/es (ask it!)
- Claude connected to all gmail inboxes you want it to manage (ask it how!)
Set it up with copy and paste:
Copy the message below, replace the bits in [brackets] with your own details in plain English, and paste the whole thing into Claude. It'll do the setup for you and create a /email command you can run each morning. You won't touch a file.
_____
I want a daily email routine, and a /email command I can type to run it.
Please do all the setup yourself so I don't have to create any files.
MY DETAILS
- Businesses and inboxes to cover: [e.g. Acme (you@acme.com) and Beta (you@beta.com)]
- A shared/team inbox I'm cc'd on but don't personally answer: [e.g. support@acme.com]
- My booking link and default meeting length: [e.g. calendly.com/me, 30 minutes]
- My writing voice in a few words: [e.g. warm, direct, short sentences, no em dashes]
- Newsletters I want KEPT in my inbox (archive all other newsletters): [e.g. none, or name a couple]
- Newsletters to file but NOT mention in the summary: [e.g. none]
- Tags for sorting threads: [e.g. Customers, Vendors, Applicants]
- Anything leads/applicants must qualify for before I bother (optional): [e.g. n/a]
PLEASE SET UP
1. In each inbox, create a "Newsletters" label and my sorting tags above, and a simple note to track drafts I haven't sent yet.
2. Save a /email command in my commands folder that runs the routine below.
3. Then tell me how to run it.
WHAT /email SHOULD DO (drafts only, never send):
1. Pull unread from all my inboxes using light, thread-level views. Read full messages only for threads you'll reply to.
2. Newsletters: work out yourself which emails are bulk/marketing mail (list mail with unsubscribe links, not addressed to me personally). Label them, summarise the 3 most useful points across all of them for me and my businesses, keep the ones I named in my inbox, archive the rest, and don't feature the ones I said to skip.
3. Mail to my shared inbox where I'm only cc'd or not included: summarise it, no draft, and flag positive customer signals and negative ones (complaints/concerns).
4. Anything needing me: draft a reply in my voice and describe it in one line. Anyone wanting to book gets my booking link; if they clearly need longer, flag it.
5. Apply my screening rule if I gave one, flagging edge cases for me rather than deciding. Tag each thread with one of my sorting tags.
6. Remind me of drafts still unsent from previous days, numbered, so I can say "drop 2" to forget one.
7. Cleanup: archive newsletters, notifications and low-value senders. Archive a real person's thread only if it was in a previous day's brief and I haven't starred it. Never touch starred mail.
Show the brief in this order: Needs you today (with drafts), Decisions needed,
Customer signals, For awareness, 3 newsletter takeaways, Cleanup, Pending drafts.
End with my open decisions as a short numbered list.
_____
Run it
From then on, just type /email whenever you want your brief. Then:
Review the drafts in your Drafts folder and send the ones you like.
Star anything you want kept in your inbox; everything else clears on the next run.
Say "drop 2" to forget a pending draft, or "keep [sender] in my inbox from now on" to spare a newsletter.
Why it works
Drafts only, never auto-send. This is what makes it safe to run daily, you always hit send yourself.
You never maintain a newsletter list. Claude detects them and only spares the exceptions you named.
Star-to-keep is the whole cleanup model: didn't star it, already saw it, it's gone tomorrow.
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Claude win - multi-inbox management
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