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Sep 29 • Business & Strategy 🧠
The Document Type That Closes Deals in 10 Minutes
Invoices.
Every business gets them.
Every business hates processing them.
Every business will pay to automate them.
THE INVOICE AUTOMATION GOLDMINE:
Universal pain point (every business)
Clear ROI calculation (time vs cost)
Immediate results (works day one)
Recurring revenue (monthly maintenance)
High referral potential (everyone talks about good vendors)
THE NUMBERS THAT MATTER:
Average business: 50 invoices/month
Processing time: 12 minutes each
Monthly waste: 10 hours
Annual cost: $3,000 at $25/hour
My automation: Processes in 30 seconds
My fee: $1,800 setup + $150/month
Their annual savings: $2,400 net
THE 10-MINUTE DEMO SCRIPT:
MINUTE 1-2: "Show me your typical invoice"
MINUTE 3-4: "Watch this happen automatically"
MINUTE 5-6: "Here's what just happened"
MINUTE 7-8: "This runs 24/7 without you"
MINUTE 9-10: "Want to start saving time tomorrow?"
THE AUTOMATION BREAKDOWN:
Email folder: Invoices-to-process
PDF Vector: Extracts all data automatically
Make.com: Routes to QuickBooks/Xero/their system
Google Drive: Backs up for records
Slack: Notifies when complete
Setup time: 2 hours
Maintenance: 15 minutes/month
THE PERFECT CLIENT PROFILE:
Receives 20+ invoices monthly
Uses accounting software
Has dedicated admin time for data entry
Values time over money
Trusts technology solutions
THE INDUSTRIES THAT ALWAYS SAY YES:
Construction companies (subcontractor invoices)
Restaurants (supplier invoices)
Retail stores (vendor invoices)
Service businesses (expense processing)
Professional firms (vendor management)
THE OBJECTION THAT NEVER COMES:
"We don't need this"
Because everyone processes invoices.
Everyone hates the manual work.
Everyone can see the immediate value.
MY INVOICE AUTOMATION STATS:
32 deployments in 8 months
Average deal size: $1,750
Monthly recurring: $147 per client
Total MRR: $4,704 from invoices alone
Referral rate: 71%
THE TEMPLATE VARIATIONS:
Basic invoice extraction (small businesses)
Multi-vendor processing (medium businesses)
Approval workflow integration (larger businesses)
Multi-location consolidation (chains)
Foreign currency conversion (importers)
THE SUCCESS STORY THAT SELLS:
Local restaurant group, 3 locations
120 supplier invoices weekly
8 hours of admin time daily
$41,600 annual processing cost
My automation:
Processes all invoices automatically
Zero admin time required
$2,200 setup + $200/month
$38,200 first-year savings
THE COMPETITIVE ADVANTAGE:
Enterprise solutions: $10,000+ setup
My solution: Under $2,000
Enterprise timeline: 6-12 weeks
My timeline: Same day
Enterprise complexity: Requires training
My solution: Just works
THE TOOLS THAT MAKE IT MAGIC:
PDF Vector: Handles any invoice format
Make.com: Reliable workflow engine
QuickBooks API: Direct integration
Google Workspace: Secure storage
Processing accuracy: 96%+
Format compatibility: Universal
Error handling: Automatic retry
Backup systems: Triple redundancy
THE CLOSING QUESTION:
"If I could eliminate invoice data entry starting tomorrow and save you $3,000 this year, would that be worth a conversation?"
THE FOLLOW-UP FRAMEWORK:
Day 1: Demo delivery
Day 2: Proposal sent
Day 3: Follow-up call
Day 5: Decision deadline
Day 7: Final offer
Close rate with this sequence: 68%
HOMEWORK FOR TODAY:
Find 5 businesses that process lots of invoices
Ask to see their current process
Time how long manual entry takes
Calculate their annual cost
Build the ROI presentation
Your first invoice client is waiting.
Which business owner do you know who hates invoice processing?
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The Document Type That Closes Deals in 10 Minutes
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