AI Clinic Voice Follow-Up & Appointment System — Turn Missed Leads Into Booked Clients
This n8n-powered system handles everything from lead capture → scoring → AI voice follow-up → automatic appointment booking. Most businesses don’t lose customers because of poor service… they lose them because no one follows up fast enough. This AI system ensures every potential client gets a personalized, instant response — without a single manual call or email. What’s in the demo: 1. Spreadsheet Overview – See how leads move from capture → scoring → booking. 2. Workflow 1: Lead capture & scoring (hot, warm, cold). 3. Workflow 2: AI voice calling (Vapi + Twilio) for qualified leads. 4. Workflow 3: Smart appointment booking with calendar checks & slot suggestions. 💡 How It Works: - Lead Capture & Scoring: Automatically gathers leads and identifies only high-quality prospects for follow-up. - AI Voice Follow-Up: AI calling agent (Vapi + Twilio) speaks naturally, confirms interest, and guides leads to the next step. - Smart Appointment Booking: Checks availability, suggests alternate slots if needed, and books confirmed appointments. - Dashboard: Google Sheets spreadsheet shows lead scores, follow-up stages, and booked appointments in real time. 🔁 Use Cases Beyond Clinics: - Real estate inquiries - Coaching & consulting calls - Car dealerships & service centers - Educational/training centers - Any business that captures leads and wants fast, reliable follow-up The system can also nurture warm leads with automated voice or message sequences until they’re ready to convert. 🚀 Impact: - Faster response = higher conversions - 70% less manual follow-up work - No missed opportunities This is modern lead management — smart, scalable, and fully automated.