n8n Lease Processor That Eliminated 720 Hours Annual Data Entry 🔥
Property management lease processing. 240 leases annually. Manual data entry consuming 720 hours. Built n8n automated workflow. Zero manual transcription. Perfect data accuracy. THE PROPERTY MANAGEMENT PROBLEM: Every signed lease required manual processing. Property manager downloading PDF. Typing tenant details into CRM. Entering financial terms into accounting. Adding dates to calendar. Composing welcome emails. 3 hours per lease average. 240 leases annually = 720 hours consumed. Data entry audit revealed 19.4% error rate. Incorrect rent amounts. Missing renewal reminders. Forgotten welcome emails. Security deposit mismatches. THE n8n AUTOMATION: 8-node workflow with 2-path conditional email routing: Node 1 - Google Drive Trigger: Monitors lease folder for new uploads Node 2 - Download Lease: Retrieves signed lease document Node 3 - Prepare Binary: Formats for document processing Node 4 - Extract Lease Data: Pulls tenant info, property details, financial terms Node 5 - Analyze Lease: Calculates metrics, determines status Node 6 - Log to Database: Updates centralized lease tracking Node 7 - Welcome Email Check: Evaluates send conditions Node 8-9 - Conditional Actions: Send welcome email OR notify lease logged EXTRACTION DETAILS: Tenant - name, email, phone, employment status Property - address, unit number, parking spaces Financial - monthly rent, security deposit, pet deposit, rent due day Term - start date, end date, duration Provisions - pets allowed, utilities, early termination ANALYSIS CALCULATIONS: Days until move-in from today Total upfront costs (security + pet deposits) Total lease value (monthly rent × term) Days until lease expiry Renewal notice needed (60 days before expiry) CONDITIONAL WELCOME EMAIL: Logic - if lease upcoming within 30 days AND tenant email present - send personalized welcome email automatically. Include move-in checklist. Provide payment details with total calculated. List utility setup instructions. Add parking and property information. Include contact details.