The 3-Node Document Classification System That Routes 400 Docs Daily 🔥
Client receives 400 mixed documents daily via email. Invoices, contracts, forms, receipts, purchase orders all hitting same inbox. Manual sorting: 45 minutes daily. "Is this an invoice or PO?" Built 3-node classification system. Automatically routes everything. THE SYSTEM: Document Analysis → examines structure, phrases, layout Classification Switch → routes based on type confidence Error Fallback → uncertain items to review queue 2 seconds per document. 400 documents in 15 minutes. Zero human sorting. HOW IT WORKS: Document nodes identify types before extraction. Structure, phrases, layout patterns. Invoices: vendor info top, line items middle, total bottom Contracts: parties identified, terms sections, signatures Forms: field labels, checkboxes, submission info Purchase Orders: PO number prominent, quantities, shipping THE ROUTING: Invoice (>90% confidence) → Invoice workflow Contract (>90% confidence) → Contract workflow Form (>90% confidence) → Form extraction Receipt (>90% confidence) → Expense tracking PO (>90% confidence) → PO verification Uncertain (<90%) → Review queue with preview REAL NUMBERS: Daily: 400 mixed documents Invoices: ~180 (45%) Contracts: ~80 (20%) Forms: ~60 (15%) Receipts: ~50 (12%) POs: ~20 (5%) Review: ~10 (2.5%) 97.5% classified automatically. Only 10 daily need human classification. THE IMPLEMENTATION: 45 minutes setup classification. 2 hours connecting downstream workflows. Total 3 hours for system saving 45 minutes daily forever. ROI: Positive after 4 days. ACCURACY IMPROVEMENT: Week 1: 91% accuracy Week 4: 97% accuracy Month 3: 97.5% accuracy As system sees more examples, accuracy improves. Self-improving. UNEXPECTED BENEFIT: Classification logs show trends. Invoices spike Tuesdays. Contracts cluster month-end. Adjusted staffing accordingly. Template in n8n here THE LESSON: Don't force humans to sort documents. Build intelligent routing. Humans only review genuinely ambiguous cases.