University admissions. 1,200 transcripts annually. Manual entry consuming 900 hours. Built n8n workflow. Zero manual transcription. Perfect accuracy. THE ADMISSIONS PROBLEM: Every incoming transcript requiring manual processing. Coordinator downloads PDF from email attachment. Opens admissions system. Types student details into database. Enters institution information manually. Transcribes all courses individually - course codes, course names, credit hours, letter grades, semester completed. 15-30 courses per transcript average. Each course typed manually. Manual GPA verification against transcript calculation. Academic honors notation if present. Verification status determination based on transcript type. 45 minutes per transcript. 1,200 transcripts annually. 900 hours consumed. Quality audit revealed 14.8% error rate. Course entry typos. GPA calculation mistakes. Overlooked academic honors. Inconsistent verification flagging across coordinators. THE n8n AUTOMATION: 7-node workflow with 3-branch verification routing: Node 1 - Gmail Trigger: Monitors transcript emails Node 2 - Get Email: Downloads attachment Node 3 - Prepare Binary: Formats document Node 4 - Extract Data: Pulls student info, courses, grades, GPA, honors Node 5 - Analyze Transcript: Calculates metrics, categorizes performance Node 6 - Log Database: Updates tracking Node 7-9 - Verification Routing: Routes to verification check OR unverified path EXTRACTION: Student - name, ID, DOB, email Institution - name, address, registrar Degree - program, major, minor, dates Courses - code, name, credits, grade, semester, year (all courses) Academic - credits attempted/earned, GPA, honors Metadata - type (official/unofficial), date, signature ANALYSIS: Total courses count Completion rate percentage GPA categorization (Exceptional/Excellent/Good/Fair) Academic standing (Dean's List/Good Standing/Probation) Grade distribution summary Verification evaluation (official + student ID) VERIFICATION LOGIC:

Stop losing deals to poor follow-up. This n8n workflow automates your entire bid tracking and client communication process. What It Does: 1️⃣ Auto-Sync Bid Invites (Every 2 Hours) - Pulls new opportunities from Autodesk Building Connected - Extracts project details, GC info, and POC contacts - Syncs to Google Sheets CRM — zero manual data entry 2️⃣ AI-Drafted Follow-Ups (Claude + GPT Fallback) - Detects when projects need follow-up - AI writes personalized, professional emails based on conversation history - Saves drafts for your approval before sending - One-click approval from your spreadsheet 3️⃣ Smart Reply Analysis - Monitors inbox for client responses - AI analyzes sentiment (positive/neutral/negative) - Extracts decision dates & action items - Auto-updates your CRM with next follow-up date Tech Stack: - n8n (workflow automation) - Autodesk Building Connected API - Google Sheets (CRM) - Claude Sonnet + GPT-4o-mini (dual AI with failover) - Microsoft Outlook Perfect For: - Subcontractors tracking ITBs - Commercial construction estimators - Anyone tired of manually following up on bids No more deals slipping through the cracks. No more "I forgot to follow up." Built for commercial acoustical ceiling contractors, easily adaptable to any trade.