This internal system clears up 80% of my agency’s noise

Everyone wants to automate external client work

But internal chaos kills momentum faster than bad leads

Here’s a system I use to stay clean inside the agency:

• All incoming leads go into Airtable via forms or scraped lists

• GPT auto-tags based on biz type and lead quality

• Notion logs every contact touchpoint + proposal sent

• Daily summary sent to me on Telegram with what’s pending and what’s closed

Your daily tasks should be like a well-oiled machine.

If you’re serious about building long-term you need ops systems just as much as client ones

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