Law firms are drowning in manual follow-ups. I built a system that handles all of it before the attorney even opens their laptop.

Every morning at 8AM, this workflow runs silently in the background.

Here's what it does:

It pulls every active case from Google Sheets. If a client was already contacted today — it skips them. No double emails.

Then it checks three things:

Filing deadline in 7 days? The attorney gets a Slack alert.

Filing deadline in 3 days? Critical Slack alert. Escalate now.

No contact in 14+ days? An AI writes and sends a check-in email on behalf of the attorney.

Client ghosting on documents for 7+ days? A separate AI-written reminder goes out — polite, firm, urgent.

Every email is generated by Llama 3.3 via Groq. Warm tone. Professional. Sounds like the attorney actually wrote it.

After each send, the sheet logs "Contacted" + the exact timestamp.

The firm stops chasing. The system chases for them.

Tools: n8n · Groq (LLaMA 3.3) · Gmail · Slack · Google Sheets

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