@Dale Sahota respect the hustle dale... 19 clients with 3 kids and a full time job is insane. quick heads up before u burn that 15k on ads... u are about to hit the fulfillment ceiling. if those ads actually work and bring in 20 more clients, ur manual onboarding will completely break. u will burn out. dont scale a manual backend. pipe ur webhooks into a proper routing engine. make client setup a 1 click deployment. build the factory line first... then turn up the ad volume :)

@Blake Noble dont overcomplicate the build. just trigger it off a closed pipeline stage. the real trick is to avoid review gating. google api flags and penalizes that now if u ask for a rating before showing the link... just route a direct google review link via sms 24hrs after the job closes. keep the routing flat and clean :)

@Saji Sheriff hope the meeting went well. the guy above gave some basic advice, but tbh doing manual campaigns inside weave defeats the whole purpose of running an automation agency. u will just become their virtual assistant. plus, poking around an orthodontists patient list is a massive hipaa compliance risk if u dont have strict data isolation. here is how we build this backend architecture for dental agencies: cloud9 extraction: u dont need realtime. we use n8n as a middleware to catch that daily cloud9 batch export automatically. hipaa stripping: n8n strips out all the sensitive clinical data so u never see it, and only pushes the first name and phone number straight into ur ghl subaccount. the ghl brain: now u use ghl (not weave) to run a smart review pipeline. if they leave 5 stars, ghl automatically waits 30 days and triggers the referral text. sell them a real automated system, dont just rent a seat in their weave account. lmk if u need help mapping out that cloud9 to ghl webhook flow.

@Saji Sheriff yes it is a custom infrastructure build. but that is exactly your unfair advantage here. that 15-year-old agency only knows how to run generic ads and rent seats in basic software. they dont know how to engineer hipaa-compliant data pipelines. for medical practices, u dont price based on hours. u price based on liability protection, compliance, and automated revenue. a standard architecture like this usually commands a 1.5k to 2.5k setup fee, plus a 400 to 600 monthly retainer to maintain the pipeline. the beauty of engineering it this way is that u build a proprietary system. once u map out that cloud9-to-ghl architecture, it becomes your signature offer. u can deploy that exact blueprint to any orthodontist in the country. u stop being a generic marketer and become a systems integration partner. when the doc is ready to talk business, my inbox is open. we can map out the technical blueprint so u can pitch it with absolute authority.

@Hisham Juneidi sending ballpark pricing links via ai sms is a massive trap for contractors. the architect move is having the ai only book the on site estimate and push the predicted scope into a custom field for the tech to see, not the client. just a massive warning before u beta test this—when the tech adjusts the price higher on site, consumers will report it as a bait and switch scam. worse, if ur external tool updates the ghl draft invoice via api while a native trigger fires, it causes a fatal webhook loop. ur clients will end up double billing the customer and face instant stripe chargebacks. secure the api idempotency before testing with real traffic.

@Hisham Juneidi solid routing logic hisham. hashing the payload is the right way to survive that stripe loop. just a heads up on the state flags though—if ur external db latency is even a fraction behind ghl native processing speed, the hash validation might miss the duplicate trigger anyway.

@Nick V standard ghl telecom (which is just twilio under the hood) is notoriously bad for smaller eu countries because of local compliance. the architect bypass here is using a global voip wholesaler like zadarma or telnyx. u can usually grab slovenian numbers there for a few euros a month with minimal kyc. to get that "native ghl" feel, u dont use the built-in phone settings. u buy the number on zadarma, and u route the inbound/outbound webhooks through a bridge like n8n directly into the ghl api v2. this logs all calls and sms directly into the ghl contact conversation timeline seamlessly, completely bypassing the native telecom restrictions. lmk if u get stuck configuring the webhook bridge.

@Nick V the high level architecture is: zadarma inbound webhook -> n8n -> ghl api v2 (create message endpoint). just a massive heads up if u try to build this urself—ghl api v2 requires strict oauth2 or location-level bearer tokens. also, if ur json payload in n8n doesnt parse the exact contact id perfectly, the ghl api fails silently. u will think its working, but the messages will just disappear into the void. always test this in a sandbox sub-account first before connecting it to a live pipeline. good luck with the build man.