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1 contribution to Learn Power Apps
Best Approach for Managing User-Level and Row-Level Security in Power Apps with Azure SQL
Hi Everyone, I’m currently building a CRM application using Power Apps connected to an Azure SQL database for my company, which has multiple retail stores. The application is designed with the following access needs: - Sales Table: Each store should only see their own sales data (read-only) - Product Table: Viewable by all stores (read-only) - Customer Table: Stores should be able to search, view, add, and edit customer data - Back Office: Full access to add/edit products and customer data. I’ve seen a lot of great content online that shows how to connect Power Apps to Azure SQL at the developer level, but I haven't come across a clear explanation on how to manage user-level or row-level security once the connection is made at the user level. My questions are: 1. Where should user-level and row-level security be managed — in Power Apps or directly in Azure SQL? 2. If it’s best handled in SQL, what’s the recommended way to create and manage security roles for Power Apps users? I would really appreciate any guidance, especially if anyone has faced a similar use case. Thanks in advance!
0 likes • Aug '25
I assume you're building this using Canvas Apps in PowerApps? If i would build a CRM app in Power Apps, I would be using Model-driven Apps in PowerApps. That uses Dataverse as datastore (which is SQL Server under-the-hood) and has build in user- and row-level security with security roles.
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Remy van Duijkeren
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@remy-van-duijkeren-2160
I'm Remy — Power Platform Architect. I build automation and integrations that remove the annoying stuff—using Power Platform, Dynamics 365 & Azure.

Active 2h ago
Joined May 21, 2024
Kuala Lumpur, Malaysia