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Clief Notes

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7 contributions to Clief Notes
How to scale the ICM method to a large multi-domain system?
Hi all, Before I get to my questions, I want to thank Jake for such a valuable resource in his ICM / F&F method. I am an AI and coding newbie, and this has definitely put me on the fast track. I knew I needed something like this, I just didn't know how to even start looking for it, and then the YouTube algorithm served it up for me. The moment I saw what Jake was teaching, I knew it was my next step in the journey. Thank you! On to my questions. I have gone through the Foundation Course, and I have the full Workspace-Blueprint template. The three-layer method (Map, rooms, tools) has become how I actually work, and I have been running it for a little while on smaller projects. Here is my situation. I am building the operating system for a multi-industry business group, and it has grown into several distinct domains: - an identity and philosophy layer: governing principles, values, and leadership and management philosophy, synthesized from a body of books and courses, - a knowledge layer: a large reference library plus custom tools that extract and organize knowledge from books and transcripts (several thousand files), - a research layer, - an operations layer: SOPs and playbooks for running the businesses, - a learning layer that captures lessons and feeds improvements back in, - a governance layer that holds the enterprise map. Right now this lives across roughly ten separate Claude projects that grew organically. Some began as tools, some as libraries, and each became its own project. Many are stages in a workflow. So, work completed in one "stage" needs to move into another. Most of this was built before I discovered Jake. I am fairly certain I need to reorganize what I have already built, and I am also considering turning some, if not all, of the skills I have created into file-based workflows. The method is taught at the scale of one folder with a few rooms, and mine is well past that, so I want to be sure I am applying it correctly rather than drifting into the "too many workspaces" problem at the project level.
1 like • 15h
Hi, @Alex Brown, Thanks for your input. I wholeheartedly agree that going through this process, especially a more involved one, is a great way to learn. I was speaking to a few people from the community, and one recommended Kestra for my workflow. I looked into it, and it looks like a fit. I’m not sure yet if/how ICM would fit with Kestrra. I have DM’d you to set up a time for a call. Looking forward to hearing from you.
1 like • 10h
Hi, @Thales Teodoro, I appreciate the way you have broken down your response to address the various points. - Identity and philosophy layer - Atomic notes + Ontology Index: I started to build something along this lines. I’ll take a closer look at atomic notes and see how to incorporate it. - Knowledge layer: What recommendations do you have for RAG? Any particular setup? - Research layer: Would sub-80 page documents need to be vectorized, or are they small enough to be file assets? - Operations layer: “This is where I found ICM really shines and outperforms every other technique I've tried.” — This is what I am starting to realize (with my current limited knowledge). - Learning layer that captures lessons and feeds improvements back in: Eventually, my objective is to have a skill embedded across the enterprise that manages after action reports, as well as, “suggested improvements”. For now, I will go with your recommendation and check out the link you sent to me. - Governance layer that holds the enterprise map: Can you please elaborate why some projects may need a script over a playbook? Thank you very much.
Who's here? Drop your intro.
Tell us three things: 1. What you do (job, industry, student, career-changer, whatever) 2. What brought you to Clief Notes 3. One thing you're trying to figure out right now related to computing or AI I'll respond to every single one. And read each other's intros too because the person who's stuck on the same problem as you might already be in this thread. I'll go first I am Jake, I have been working in tech for 15 Years, building with Generative AI for 3 Years straight now! Excited to teach and learn! That's it. Simple, scannable, gives you data on who's joining and what they need, and keeps the feed clear for content that retains people past week one.
1 like • May 7
Hi everyone, I’m an entrepreneur who strongly believes that the workplace is a modern day institution that has the potential to be a place of human flourishing, and I don’t mean this in a hippy-dippy way (shout out to my hippy-dippies, got nothin’ but love for ya!). To create such an environment requires leadership to care about their team enough to truly learn who they are, what their dreams and desires are, uncover their strengths, and then stretch and support them to become all that they can be. This is not an easy task. Many fear AI will lead to job displacement, and while that is happening, I believe the companies that truly excel will harness AI to liberate their team members from mundane and soul-sucking tasks. These tasks proliferated when technology, especially computers, entered the workplace. This will allow leadership to redirect that regained time and energy, not only on customers, but also onto the development and growth of their team members. When done right, this doesn’t just lead to happier customers, employees, and shareholders. It creates a stabilizing force that strengthens the fabric of a free and self-governing society through elevating human potential. So, I’m enthusiastic about AI because I see it as a crucial tool in achieving my vision. With the above in mind, I have been spending almost all day with Claude Code in the last month. I jumped in headfirst and built tools, skills, scripts, and made a mess. It’s been a great learning experience. I watched many YouTube videos and learned useful tips. However, as my builds grew, I realized they weren’t set up efficiently. I need a proper structure that’s AI-agnostic to handle my system and avoid issues with updates or switching to a different AI company. I’ve been trying to organize my setup, and today I had a video by JEVC pop up in my feed that covers exactly what I need. Your personality and way you explain things connected with me. Fast forward a few minutes, and here I am. At this moment, I believe the highest leverage priority is auditing my skills and files to clean up and reorganize into a proper folder system.
1 like • May 8
@Dan Gibson You are not kidding. I tend to get enthusiastic when speaking about that topic. Creative work and management work are two different kinds of work, and two different mindsets. You may have heard the cliché of production staff complaining that the marketing department has it made in the shade because they’re paid to goof off all day, while the production team has to slave away to keep the lights on so they, and the slackers in the marketing department, can get paid. I think your intuition is not wrong. I just think it is only part of the picture. Management is the development of people, and not the direction of things. Most management styles are closer to the latter, which is why many workplaces leave a lot to be desired. Those are the types of managers I see as being most at risk of replacement by AI. But getting the most from your team, while also giving them the most, requires managing in the former sense. I strongly believe that requires human engagement and connection. It requires someone who actually cares and truly wants the best for the other person. Think of it like coaching and developing a little league player or a student. AI is getting scary good at replicating human interaction, and it is still early days, but it is a simulacrum of the real thing. So, by leveraging AI to free up managers’ bandwidth, they can finally have the time and energy to invest in their people to the degree required to create meaningful change. Alright, I’m pushing Encyclopedia Britannica word count again. I appreciate your feedback, and I’m looking forward to checking in on each other and seeing how you are progressing.
Eight months of infrastructure. Two weeks to simplify it.
Eight months ago, I started building what I thought orchestration required — N8N, Postgres, LibreChat, consulting and hosting fees. Tens of thousands of dollars. That was the right bet at the time. Nobody I saw was doing this with Claude yet. Three or four months ago, the game changed. And I didn't know it until I stumbled onto Jake's content on YouTube. Two weeks after watching "Stop Building AI Agents. Use This Folder System Instead", I have a working MCP. Client demo-ready. The whole system I was killing myself over? Markdown files and orchestration prompts. That's it. I want to give credit where it's due. Jake put something out that reoriented how I thought about AI. The investment wasn't wasted — it built the foundation. But Jake and this community pointed me toward what was actually possible now. If you're still building the complex version because you think you have to — it's worth a second look.
1 like • May 7
@Rhett Harwell I call it the same thing, learning. I have been building a variety of skills, tools, and scripts. Truth is, I started all of this without really knowing what I was doing. Now I need to go back and clean things up. It’s definitely been a great learning process.
Just made my company newsletter interactive
I just figured out that I could transform my company newsletter into an interactive tool. First thing I did was enable commenting and offer a $10 bonus for the first comment every week for the next 4 weeks. We're trying to make our company more engaging, since we're completely remote. The screenshot shows the end of the form. I'm still editing details, but I got so excited and wanted to share. Every day... every single day... I am completely blown away by the upgrade in technology we're all experiencing right now.
Just made my company newsletter interactive
1 like • May 7
@Ruby Sparks, I second your comment regarding how each and every day we are getting new upgrades. In many ways, your imagination is the limit. Looking forward to hearing more about how this works out for you.
Big Win! Using ICM Cut my co-worker's manual task from 2 days to a few minutes and getting an upgrade to Max
TLDR: My co-worker has been manually extracting data from 100s of files one at a time and manually managing files for years. This is a longterm client with set workflow. Usually takes him 2 days and I set up a workflow that will do it in a few minutes. Showed my boss and CEO and got the ok to get a Claude MAX seat. Context: I'm a sound designer and work at a post-production audio studio that also does games. The post engineers work on a lot of projects that require manual setup. They were griping at lunch about how they have to open hundreds of text files to find 1 single line of data that they need during their edit session and then manually qa it against the session when it's setup. It sounded like hell to me so I asked if they wouldn't mind showing me what they have to do and they literally manually open each folder, find the text file, write down on a piece of paper the number and then enter it by hand in the computer later. I spent 10 minutes and described to claude what I needed a python file to do. It gave it back to me and the script was able to extract the data they needed in seconds. But that got me thinking, I know there's a python library that works with Pro Tools (our audio editing software), and the current weekly contest is about making a specialist... COuld I make a specialist in Protools Python scripting that can tailor workflows to any engineer? So I spent about 4 hours speccing an ICM folder that specializes in Python Scripting for Pro Tools. Brought it to work today and --- it didn't work -- immediately at least. IN practice discovered there were errors in the documentation for the python library, so we had to fix the documentation. But after that was able to create a contained python script anybody could run and showed my co-workers and ceo. They were super excited about the possibilities and when I asked if I could go ahead and get a Claude Max subscription they said yes immediately. Might also be showing the wider company the setup and what's possible next Monday. Was totally worth staying up all night yesterday to get this out 🤣
7 likes • May 7
Congrats Roc! Your example highlights one of the most exciting aspects of the AI revolution. You don’t need to be an official programmer or coder to do what you did. Wishing you many more wins!
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Raymond Toulany
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