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Notary Business Guidance

314 members • Free

8 contributions to Notary Business Guidance
Trust Package Timing
General question for other notaries — how long does it typically take to complete a large trust package for a husband and wife from start to finish? I mean everything from walking in, conducting the signing, doing scan backs, and walking out. I completed one yesterday in about 1 hour and 45 minutes with no major issues. Does that sound slow, average, or pretty normal for a larger package?
This notarial certificate became a problem fast😅
You have a recorded document with: 👉 3 borrowers 👉Or 2 sellers with trust verbiage 👉 And the notarial certificate has almost no space. Now you have to decide: 1️⃣ Squeeze all the names into the lines somehow 2️⃣ Write outside the certificate margins 3️⃣ Attach a loose certificate Sounds simple… but here’s the catch A lot of title companies do NOT like extra attached certificates on recorded docs because: Recording fees are calculated ahead of time and one extra page can change the cost So before making that decision on your own… it’s always better to ask first 👉 Which option would YOU choose?
This notarial certificate became a problem fast😅
2 likes • 9d
in this situation the only fix to me is the loose leaf certificate……..🤷🏽‍♂️
2 likes • 9d
ok gotcha…..that makes sense….👍🏽
Before your very first signing… 👀
What’s one thing you wish someone had told you beforehand? •⁠ ⁠Something you learned the hard way •⁠ ⁠Something that surprised you •⁠ ⁠Or something that would’ve saved you stress. Could be about: 📄 Documents 🖊️ The signing table 📞 Communication 🚗 Scanbacks / shipping 😬 Nervousness Let’s help the newer notaries in the community by sharing real experiences 👇
3 likes • 11d
You know, I’ve only done a few signings so far, but before my very first one, I was told: “Just make sure all the documents get signed.” Well, during the signing, there was one document — I can’t remember the exact name — that said the couple’s mortgage payments would be automatically withdrawn. The couple told me they didn’t want to sign it because they planned to pay their mortgage manually instead. So I said, “No problem, let’s set this document aside with the other questions, and at the end we’ll call the loan officer once and go over everything together.” When I called the loan officer… man, this dude went OFF. He said there should be a box they could check if they didn’t want automatic withdrawal. I told him there wasn’t a box anywhere on the document. He yelled, “WELL THEN JUST DON’T HAVE THEM SIGN IT!” And this was my very first signing, so I was embarrassed and stressed all at once. But afterward, I started thinking… maybe if I had called the loan officer beforehand and introduced myself before the signing, maybe that whole conversation would’ve gone differently. 🤷🏽‍♂️
Sello Notarial
Hello, I’d like to get a new small notary seal to use on documents that don’t have much space. But since it’s small, the space to include my information is also limited. My question is: Are the commission number and expiration date both required, or can I omit one of them? If so, which one should I omit? I'm from Florida
2 likes • 13d
hi Vivian…..nice to meet you here what i got from chat gpt In Florida, you cannot omit either one. Florida law requires both the commission number and the expiration date to appear on the official rubber stamp seal. Your seal must include: - “Notary Public – State of Florida” - Your commissioned name - Your commission number - Your commission expiration date So even if you get a “mini” or compact seal, it still has to contain all required elements to be compliant. What many Florida notaries do instead is: - use a narrower rectangular stamp, - use smaller font sizing, - or keep a compact backup stamp specifically for tight certificates. Just make sure the impression stays legible and photographically reproducible in black ink, because if the information is cut off or unreadable, the notarization could be rejected.
2 likes • 13d
im a texas notary btw……just trying to help
My new website is live, and I want your honest feedback
Hey NBG family 👋 I wanted to share something with you before anyone else. After months of work, I just launched the new website for my signing service: www.theclosingsigningservice.com I'm sharing it because I know many of you are building your own notary businesses and I get how it feels to sit down and think "how do I want the world to see me?" If you visit it, I'd love to hear your thoughts. What you liked, what caught your eye, what you'd do differently. And if any of you are stuck on your own website or branding, drop a comment below and let's figure it out together.
2 likes • 15d
This website is awesome. It gives off a very professional and welcoming vibe while also feeling like a true one-stop shop for all notary needs. Everything looks organized, polished, and built to serve clients at a high level. It honestly feels like the “supercenter” of notary services — almost like the Walmart of the notary world in the best way possible.
1-8 of 8
Frank Jeffers
3
35points to level up
@frank-jeffers-3643
I’m Frank, owner of The Texas Notary Guy LLC, providing reliable mobile notary and loan signing services across Justin Texas and DFW.

Active 2d ago
Joined May 13, 2026
Justin TX
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