Ops tool share: Prism for documentation, attendance, and family communication

I want to share a tool some microschool founders are using called Prism (built by Tom Parker, former educator and microschool dad).

Prism is best thought of as:

A documentation and communication tool, not a full SIS

A way to capture learning as it’s happening (photos, notes, reflections)

A portfolio that ultimately belongs to the family, not the school

What it works well for:

Learning documentation and portfolios

Sharing real learning moments with families

Light attendance and learner tracking

Making learning visible without grading or compliance-heavy systems

Important realities to know (because ops honesty matters):

Parent accounts own the portfolios, which is philosophically aligned but can add onboarding friction

Getting parents set up is the biggest lift for pod leaders

It’s not designed to replace billing, CRM, or enrollment tools

Pricing (as shared directly by Tom):

Microschools are paying about $7 per learner per month

There are volume discounts over 20 learners and again over 50

Some schools pass this on as a small tech or portfolio fee

This feels like a good fit if you:

Care deeply about student experience and narrative assessment

Want simple, humane documentation

Are small or mid-sized and okay with light systems

If you’re using Prism (or something similar), I’d love to hear:

What you love

What feels clunky

How you handle parent onboarding

And if you’ve chosen not to use tools like this, that’s just as valuable to share. The goal here is clarity, not one “right” system.

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