Microsoft Teams - External AI transcriber bot

Hey everyone,

I’m working on an interesting case. Read below

__________________________________

The Challenge:

I work in a large organization with over 1,500 employees globally. Due to the scale, we're required to use Microsoft Enterprise licenses to access their services. These licenses are quite costly - especially because Microsoft’s model requires every single employee to have a license in order to unlock certain features.

__________________________________

The Task:

If you have a Microsoft Teams license, you can generate meeting transcriptions and also access the Microsoft Graph API to retrieve meeting data - perfect for further processing in tools like n8n.

However, this approach becomes prohibitively expensive - we're talking $50,000+ per year - because every employee would need such a license.

__________________________________

The Question:

Is it possible to build a custom AI-powered transcriber (possibly integrated with n8n or another tool) that can be invited into Teams meetings as a participant to transcribe them - without requiring full Microsoft Teams licenses for all employees?

In other words, can we create a bot or service that listens in on meetings, performs transcription, and operates independently of Microsoft’s licensing restrictions?

__________________________________

A Note on Compliance:

The reason this needs to work specifically with Microsoft Teams - and not with Zoom, Google Meet, or other tools - is because Microsoft is a trusted partner within the organization when it comes to confidentiality and data privacy.

If anyone has tackled something similar or knows of a workaround, I’d love to hear your thoughts. Thanks in advance! 🙏

13 comments

Microsoft Teams - External AI transcriber bot