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The Recipe Card Revolution: When Your Brain Stops Being the Only Blueprint
asked me to cross post this. Hope it helps someone!
Alice's tea party is chaos because nobody wrote down how to pour tea, where to sit, or what to do when the Hatter asks a riddle. Everyone improvises. Mess ensues.
The moment you document it, everything changes. Your business scales. Your brain gets a day off.
Standard Operating Procedures (SOPs) aren't bureaucracy—they're your business's DNA. When you don't document, every task gets done differently by different people. Errors multiply. Training takes forever. You become the bottleneck. The moment you document the process, three things happen: consistency improves, new people ramp 10x faster, and you can automate (because now the computer knows what you know).
HINT 1: Do this task after everything you do this week to create an SOP. Or better yet screen record for an hour, then upload your video into Gemini (if you have the paid version, I think the free version only will look at 15 minutes at a time), and say analyze this video and then give it the build me steps in the prompt below.)
PROMPT: Help me turn one recurring task into an SOP.
Ask me these questions one at a time:
- What is the task.
- What do I currently do? (AKA my current process)
Then build me:
- Streamlined Steps (remove what doesn't matter)
- Decision Points (where choices happen)
- Automation Opportunities (where tech can take over)
- One-Page SOP (the doc I give a new person)
- Quick Win (what should I automate first?)
What's ONE task you do every week that, if it were documented and delegated, would free up hours of your time?
That's your first SOP target.
When it's in your head, it's your problem. When it's on paper, it's your system. ✓
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The Recipe Card Revolution: When Your Brain Stops Being the Only Blueprint
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