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3d • General Discussion 💬
n8n Ticket Processor That Eliminated 180 Hours Annual Manual Registration 🔥
Event ticket processing. 360 registrations annually. Manual data entry consuming 180 hours.
Built n8n workflow. Zero manual entry. Automatic QR delivery.
THE EVENT PROCESSING PROBLEM:
Every confirmation email manual. Event coordinator downloading PDF. Typing attendee details into database. Entering event information - name, date, time, venue location.
Typing ticket details - type, number, seat assignment, price, quantity. Opening QR code generator website manually. Creating QR code. Downloading image. Composing confirmation email. Attaching QR code. Sending.
Checking special requirements manually. Noting dietary restrictions for catering. Flagging accessibility needs for venue. 30 minutes per registration. 360 annually = 180 hours.
Audit errors - 45 missed QR deliveries. 67 special requirements not flagged. 89 QR codes with wrong ticket numbers. 18.3% error rate.
THE n8n AUTOMATION:
9-node workflow with 2-path email routing:
Node 1 - Gmail Trigger: Monitors ticket confirmations
Node 2 - Get Email: Downloads with PDF attachment
Node 3 - Prepare Binary: Formats document
Node 4 - Extract Data: Pulls attendee/event/ticket/special requirements
Node 5 - Process Ticket: Calculates timeline, generates check-in code
Node 6 - Log Database: Updates registration tracking
Node 7 - Generate QR: Creates QR code image from ticket data
Node 8 - Prepare QR: Formats for email delivery
Node 9 - Email Router: QR code email OR no-email alert
EXTRACTION:
Attendee - name, email, phone
Event - name, date, time, venue location
Ticket - type, number, seat/section/row, price, quantity
Special - dietary restrictions, accessibility needs, VIP access
PROCESSING LOGIC:
```javascript
// Timeline calculation
const daysUntil = (eventDate - today) / (1000 * 60 * 60 * 24);
const isToday = daysUntil === 0;
const isSoon = daysUntil > 0 && daysUntil <= 7;
// Priority determination
let priority = 'Normal';
if (isToday) priority = 'High';
if (isSoon) priority = 'Medium';
// QR code generation
const qrData = {
ticketId: ticketNumber,
attendee: name,
event: eventName,
date: eventDate,
seat: seatInfo,
checkInCode: checkInCode
};
```
Routes based on email presence. Email exists - sends QR automatically. No email - alerts staff for manual handling.
12-MONTH RESULTS:
360 registrations processed. Zero manual entry. Zero QR generation errors. Zero missed deliveries.
Special requirements - 100% flagged. All dietary restrictions noted. All accessibility needs communicated.
Time recovered - 180 hours annually. Reallocated to event planning.
Templates: n8n
How many hours annually processing ticket registrations? What's your QR delivery error rate?
19
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n8n Ticket Processor That Eliminated 180 Hours Annual Manual Registration 🔥
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