Full Setup Guide: $800 Monthly AI Receptionist That Writes Its Own Reports

Posted yesterday about the AI receptionist I built for a property services client. Figured I'd share the full setup guide for anyone who wants to see how it all connects.

The stack:

→ Google Sheets (CRM + call logs + employee notes)

→ n8n (workflow automation + MCP server)

→ VAPI (voice AI layer)

→ Twilio (phone number + SMS)

The guide covers everything step by step:

- Google Sheets CRM structure (4 tabs)

- All 4 n8n workflows with node-by-node breakdowns

- Full VAPI system prompt (copy and paste ready)

- MCP tool configuration

- Twilio setup

- Testing checklist + troubleshooting

This is running in production right now. Handles employee work reports, client routing, after-hours logic, SMS/email notifications to the team all automated.

I charge $800/mo for this as a done-for-you service.

Been at this for a few months now since taking an AI automation course through U of A, still learning every day so if you have questions or want to bounce ideas hit me up!

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