Building a Fully Automated AI Recruitment Pipeline With Make

Today I am working on a full scale recruitment automation for a specialist food and beverage plus entertainment recruitment agency

This is not a basic setup

Everything is already designed documented and specced out

My job here is pure execution building exactly to specification

The system is made up of eight connected Make workflows that handle everything from CV parsing to candidate ranking invoicing outreach syncing and commission calculation

Gmail Drive Airtable Sheets Claude AI PDF extraction and outreach tools all talk to each other without manual work

CVs dropped into Gmail are parsed and classified by AI and written into Airtable and Google Sheets at the same time

Role context is built automatically from job descriptions transcripts and decks

LinkedIn PDFs are ranked by AI against full role context and shortlists are generated and emailed

Invoices are generated and sent when placements are confirmed

Calls transcripts update records

Outreach CSVs sync stages

Commissions are calculated and recruiters are notified

The Airtable setup is just as deep with linked tables recruiter views manager views and automated calculations that run quietly in the background

What makes this project interesting is the level of reliability required

Every workflow has error handling

Failures trigger owner alerts

Everything is tested end to end with real data before handover

This is a great example of how Make can be used to replace an entire recruitment operations team with clean well designed automation that actually scales

0 comments