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AI-Powered Bid Management & Follow-Up System for Contractors
Stop losing deals to poor follow-up. This n8n workflow automates your entire bid tracking and client communication process.
What It Does:
1️⃣ Auto-Sync Bid Invites (Every 2 Hours)
- Pulls new opportunities from Autodesk Building Connected
- Extracts project details, GC info, and POC contacts
- Syncs to Google Sheets CRM — zero manual data entry
2️⃣ AI-Drafted Follow-Ups (Claude + GPT Fallback)
- Detects when projects need follow-up
- AI writes personalized, professional emails based on conversation history
- Saves drafts for your approval before sending
- One-click approval from your spreadsheet
3️⃣ Smart Reply Analysis
- Monitors inbox for client responses
- AI analyzes sentiment (positive/neutral/negative)
- Extracts decision dates & action items
- Auto-updates your CRM with next follow-up date
Tech Stack:
- n8n (workflow automation)
- Autodesk Building Connected API
- Google Sheets (CRM)
- Claude Sonnet + GPT-4o-mini (dual AI with failover)
- Microsoft Outlook
Perfect For:
- Subcontractors tracking ITBs
- Commercial construction estimators
- Anyone tired of manually following up on bids
No more deals slipping through the cracks. No more "I forgot to follow up."
Built for commercial acoustical ceiling contractors, easily adaptable to any trade.
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AI-Powered Bid Management & Follow-Up System for Contractors
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