A new year is the perfect moment to reset your financial foundation — not just to stay compliant, but to strengthen your mission. Here are 5 financial resolutions every nonprofit should commit to in 2026: 1️⃣ Refresh Your Budget Review revenue, expenses, cash flow, grants, and restrictions. A small adjustment now prevents big surprises later. 2️⃣ Commit to Monthly Financial Reviews Monthly check-ins help you: ✔ Catch discrepancies ✔ Improve cash flow ✔ Keep your board informed ✔ Make faster, smarter decisions 3️⃣ Strengthen Internal Controls Even small teams need structure. Revisit: • Segregation of duties • Access permissions • Documentation • Donation tracking Risk prevention is mission protection. 4️⃣ Organize Your Grant Files Each grant should have: • A dedicated folder • Clear expense tracking • Supporting documents • Correctly recorded restrictions Strong documentation = stronger funding confidence. 5️⃣ Invest in Better Financial Tools & Support If last year felt overwhelming, it’s time to upgrade: Cloud accounting, outsourced bookkeeping, and better reporting systems can change everything. 💙 Stronger Finances = Stronger Impact With the right systems, 2026 can be your most confident and sustainable year yet. 🚀 Ready to strengthen your financial strategy? Book your free 30-minute discovery call and let’s make 2026 your strongest year yet. https://meetings.hubspot.com/mbellas/discovery-call 👉 Drop a comment below if you want the booking link or have questions — we’re here to support you.

Economic uncertainty can shake even the strongest organizations — fluctuating donations, rising costs, and increasing demand all hit at once. But the good news? With a strategic approach, non-profits can not only remain stable… they can grow stronger than before. Below are six proven strategies to help your organization navigate uncertainty with confidence. 1️⃣ Diversify Your Revenue Streams A broad funding base reduces your vulnerability during downturns. Explore: - Recurring monthly donor programs - Grants from new or specialized funders - Corporate partnerships - Fee-for-service or earned-income models - Hybrid or virtual fundraising events A balanced mix of individual, institutional, and earned revenue builds long-term sustainability. 2️⃣ Sharpen Budgets & Cash Flow Now is the time to review your budget more frequently and align spending with what drives mission impact. Best practices include: - Tracking KPIs monthly - Modeling best- and worst-case scenarios - Strengthening reserves - Forecasting quarterly cash flow Visibility = stability. 3️⃣ Strengthen Donor Relationships During uncertainty, retention is often more valuable than acquisition.Keep donors committed by: - Communicating consistently - Sharing authentic stories of impact - Offering transparent financial insights - Thanking donors personally Trust is the strongest foundation for giving. 4️⃣ Double Down on Your Core Mission Economic pressure can create temptations for mission drift. Resist it. Instead, revisit: - Do all programs align with your mission? - Which programs deliver the most impact per dollar? - What can be streamlined or sunsetted? Clarity builds resilience — and boosts donor confidence. 5️⃣ Invest in Technology & Efficiency Smart, cost-effective tools can dramatically reduce administrative burden. Consider: - Cloud-based accounting systems - A CRM to improve donor engagement - Automation for recurring admin tasks Small investments today create operational strength tomorrow.

The final weeks of the year are make-or-break for fundraising — nearly one-third of all annual giving happens in December. This is the season when donors are inspired, reflective, and often seeking both meaningful impact and smart tax benefits. Here’s how to maximize your year-end momentum.👇 ✨ Why Year-End Outreach Matters - Donors are more emotionally motivated during the holidays - Many supporters finalize charitable gifts for tax planning - Strategic outreach can lead to renewed — and even larger — commitments 📬 Smart Donor Engagement Strategies 1) Personalize Your Communications Address donors by name and reference the specific programs they’ve helped fuel. Personalized messaging strengthens trust and connection. 2) Share Impact Stories Showcase real wins, testimonials, photos, and success metrics from this year. Donors give when they can see the impact. 3) Offer Multiple Ways to Give Make giving easy and flexible by promoting: - One-time gifts - Recurring donations - Matching gifts - Stock or IRA contributions Clear instructions + easy links = higher conversions. 4) Celebrate Major Contributors A thoughtful call, handwritten card, or public acknowledgment goes a long way in nurturing long-term donor loyalty. 💡 Tax-Smart Giving Strategies to Highlight ➡ Qualified Charitable Distributions (QCDs)For donors age 70½+, IRA gifts can lower taxable income. ➡ Gifts of Appreciated Stock Allows donors to avoid capital gains taxes while maximizing impact. ➡ Donor-Advised Funds (DAFs) Ideal for donors wanting tax benefits now and grantmaking flexibility later. ➡ Bunching Donations Encourage donors to combine multiple years of contributions to increase itemized deductions. 📍 Donor Follow-Up Tips - Send tax receipts promptly (donors rely on them!) - Offer personal thank-yous - Share early-year goals to keep engagement strong Thoughtful follow-up turns one-time gifts into long-term relationships. 🎯 Finish the Year Strong Year-end fundraising is your opportunity to deepen donor trust, highlight impact, and help contributors make informed, tax-wise decisions. With consistent communication and smart strategy, you can boost donations and head into the new year with clarity and momentum.

Your tax-exempt status is one of your nonprofit’s most valuable assets. But even well-run organizations can make simple compliance mistakes that put it in jeopardy. Here are the most common risks — and how to avoid them: 1️⃣ Missing Annual IRS Filings Failing to file Form 990, 990-EZ, or 990-N for three consecutive years results in automatic revocation. ✅ Avoid it: Track deadlines and work with experienced professionals. 2️⃣ Inaccurate or Incomplete Form 990 Your Form 990 is a public document that donors, funders, and watchdog groups review. Errors can raise red flags. ✅ Avoid it: Include all required information and review carefully before filing. 3️⃣ Improper Benefit to Insiders Excess compensation, insider deals, or personal benefit can endanger your tax-exempt status. ✅ Avoid it: Maintain strong conflict-of-interest policies and document fair-market practices. 4️⃣ Mishandled Unrelated Business Income (UBI) Non-mission-related revenue may require UBIT reporting via Form 990-T. ✅ Avoid it: Track unrelated income and understand your reporting responsibilities. 5️⃣ Weak Documentation Missing records around finances, governance, or restricted funds puts your organization at risk. ✅ Avoid it: Keep organized records, board minutes, and grant tracking systems. 6️⃣ Mission Drift Your activities must align with the mission the IRS approved. ✅ Avoid it: Regularly review alignment and report major scope changes to the IRS. ⭐ Stay Compliant, Stay Credible Strong systems and consistent oversight protect your status and your funding. A proactive approach today prevents major headaches tomorrow. How Smith CPAs & Associates Can Help We support nonprofits with: ✔ Form 990 preparation ✔ Internal control reviews ✔ Grant & fund tracking ✔ Outsourced accounting & CFO services 📅 Book your FREE 30-minute discovery call today! Drop a comment below or send us a DM to get started. Book a free 30-minute Discovery Call Today! - https://meet.smithcpasassociates.com/meetings/sven-muller/internal-call-with-sven-muller?uuid=ce064c39-29c9-40df-ba84-356d4a53377e

Running a non-profit is incredibly rewarding — but keeping your financials accurate, compliant, and audit-ready can feel overwhelming. As your organization grows, you may wonder: Is it time to outsource our accounting? Here’s how to know — and how to do it the smart way. When to Consider Outsourcing: 1. Your Team Is Overextended If staff or volunteers are juggling the books, mistakes and burnout can follow. Outsourcing gives your team the freedom to stay focused on your mission. 2. Financial Complexity Is Growing Restricted funds, grant requirements, and multiple revenue streams require specialized non-profit expertise. 3. Compliance Is Becoming a Challenge Late filings or recurring audit issues can put your tax-exempt status at risk. 4. A Major Grant or Audit Is on the Horizon Professional financial oversight boosts credibility with funders and ensures readiness. 5. Hiring Is Difficult or Expensive Outsourcing gives you access to a skilled financial team—without the payroll burden. Key Benefits of Outsourcing: - Save Money: Pay only for the services you need. - Gain Expertise: Work with accountants who specialize in non-profits. - Stay Compliant: Avoid costly errors or missed deadlines. - Scale Easily: Expand or reduce services as your needs change. - Focus on Impact: Spend less time on admin and more time creating community impact. What You Can Outsource: Bookkeeping • AP/AR • Budgeting • Grant tracking & reporting • Audit preparation • Form 990 filingsStart with the essentials and expand as needed. How to Outsource Effectively: 1. Identify Your Pain Points Pinpoint what’s taking the most time or creating the most risk. 2. Choose the Right Partner Look for teams with non-profit experience and modern, cloud-based accounting tools. 3. Set Clear Expectations Define responsibilities, timelines, communication processes, and deliverables. 4. Stay Involved Leadership maintains oversight — review reports regularly and stay connected. Final Thoughts Outsourcing isn’t just about reducing workload. It’s about accuracy, compliance, and having full confidence in your financial health. With the right accounting partner, your organization can stay mission-focused while ensuring your financial foundation stays strong.