How do you use tasks in Obsidian? And how do you stop it becoming one uncontrollably long list? Every task system I have ever used worked for about a week. Then the list hits 100, it starts looking like my email inbox, and I stop opening it because it makes me feel bad. I just finished the video on how I do it now, and it comes down to two rules. RULE 1: EVERY TASK BELONGS TO A PROJECT No project, no task. If it has nowhere to go, it does not get created. The list shrinks on its own, because half of it never had a home. RULE 2: EVERY FINISHED TASK GETS A MOMENT OF REFLECTION Before you move on, ask: did I learn anything here I will need again? A process, a set of steps, a link, a way of doing it. If yes, that becomes a knowledge note that outlasts the task. Most tasks earn nothing. The ones that do are what make the next project easier. The picture shows it. Today's tasks point up to their project. Some of them leave reusable knowledge behind. Next time the same kind of project comes around, the knowledge is already there and the tasks start from it instead of from zero. POLL: How do you handle tasks right now? One question for the comments: What do you do with a task once it is done? Does anything survive it?

Last week I posted a video on how to do Task Management in Obsidian, and today I'm arguing why you shouldn't use them. I think there is something inherently broken about how we do task management. There's a few high performance, superpowered, motivated beings who manage to keep an organised list of tasks and work through it every day. Same people who hit inbox zero daily. Most of us aren't like that. Most of us are messy, procrastination loving sloths with bursts of productivity few and far between. I'm one of the sloths. I've started and stopped task management systems way too often. The list keeps growing, I stop looking at it because it hurts to see what's still open, and when I finally do look, most of it is already done. Through my work sessions. So here's the question I've been chewing on since I published the task management video: if so many people fail at keeping a clean task list, is the clean task list actually the best way? Or is it just the "passable" way, and there's a more natural shape we haven't settled on yet? Cars are a good example. They're all starting to look the same, not because every car maker developed the same taste, but because the wind tunnel keeps giving the same answer. Once you know the most aerodynamic shape, every car drifts toward it. I think knowledge management is drifting toward its own shape, and I don't think it has a task list in it. The way I see it, a task in Obsidian can live in three forms: 1. A one-line task, pulled onto the project page 2. A task note, with status, priority, subtasks 3. A work session, where the AI reads the previous sessions on the project and tells you where you left off The first two are explicit and satisfying to tick off. The third one is what I actually use. The tasks and their status get carried from session to session, so there's no list to maintain, no weekly clean-up, no thinking about what's next. Just a trail of work sessions until the project is done. Task list as drag. Work session as the shape with the least resistance.

This is an amazing new feature in WatchOS 27, only with the very latest Ultra 4 or Series 12 which have the necessary onboard processing power. It’s so compelling that I’ve immediately placed a pre-order for a Series 12. The Siri Recap feature summarises everything the watch hears during the day (with no audio recording), with an on/off schedule if desired. This looks to be a really useful source for Journaling.

Welcome to The Construct. This is a small group of people who look at Obsidian the same way: not as a note app, but as the place your whole life runs from. Work, studies, health, admin, a business, all of it in one system that makes things simpler instead of adding another thing to manage. If that's how you think, you're among your people. Most of the world doesn't get it. Everyone here does. I built this place because a vault is the starting point, not the finish line. The real system gets built over months, adjusted to your actual life, and that goes faster when other people are building next to you. One note about communities like this: the value isn't in the content, it's in the people. Everyone who's ever got something out of a group like this posted. Nobody who only read did. Reading gets you nothing here. So the first thing to do is say hello. Copy this, fill it in, post it as a comment: Hi, I'm [name] from [city]. I do [what you do]. I've been in Obsidian for [how long]. I want my system to run [work / studies / a business / everything]. The thing that frustrates me right now is [one thing]. When you do, three things happen: I reply to you personally, I unlock the free Obsidian + Claude Basics course for you, and the next person who joins reads yours and posts too. How this place works: - Stuck on anything? Post it in Help. No question is too basic. - Built something? Post it in Showcase. Screenshots looks prettier than descriptions. - Own the Evergreen Vault? You're a Builder: the Builder Kit and the live call every two weeks are yours. Your turn.