@Tom Hivey asked how people are actually combining project tracking with their AI tools. A few of us said "use MCP" in the comments, so here is the actual step by step. Around 10 minutes, works on the free plan. The real problem is not that you use too many tools. It is that Claude cannot see any of them, so you are the cable between Notion, your Docs and your task manager. Connectors remove the cable. Projects keep each piece of work in its own room. STEP 1. Get Claude Desktop Download it from claude.ai/download and sign in. Web works too, but Desktop keeps your work out of a browser tab and it is the only place where local files and local apps can be connected later. STEP 2. Connect two or three tools, not ten Click Customize in the left sidebar, open the Connectors tab, click the "+" and choose Browse connectors. Search for the tools you live in. Click Connect and follow the login prompt. Start with where your source of truth actually lives, usually one docs tool and one task tool. Two things worth knowing. Claude only ever gets the access your own account already has, so it cannot see a doc you cannot see. And if your tool is not in the directory but the vendor publishes an MCP URL, add it yourself under Customize > Connectors > "+" > Add custom connector. Free accounts get one of those custom ones. The directory connectors are open to everybody. STEP 3. One project per course or client Create a project and name it after the outcome, not the tool. "Launch: Confidence Course" beats "Notion stuff". Free accounts can have five, which is more than enough to start. STEP 4. Write the project instructions This is the step everyone skips and it is the one doing the work. Something like: "You help me run [course or client]. Source of truth: the Notion page called X and the Drive folder called Y. Read them before answering. When I approve something, write it back to Notion in the same format. Never create new pages unless I ask. Write in my voice: [two lines describing it]. If something is ambiguous, ask me one question instead of guessing."

I love using Claude and ChatGPT to build out my course materials and task lists, but I'm getting sick of constantly copying and pasting everything between Notion, my Google Docs, my task manager, and different AI chats. It feels so scattered. How are you guys actually combining your daily project tracking with your AI tools in one clean setup?

Hi everyone! I’m Hina, founder of Hinova Design 👋 At Hinova, we help coaches, educators, and entrepreneurs transform their ideas and expertise into professionally designed online courses, workbooks, journals, presentations, and interactive PDFs. I joined this community to connect with fellow business owners, learn from your experiences, and explore meaningful collaborations. I’m excited to learn more about what everyone is building—please feel free to say hello and introduce yourself! 😊 Looking forward to being part of the community.

Hello, I'm Andrew, I'm a former growth leader at companies like Warmly, and currently I'm building MissionForge to teach online skills with an on-screen guide (Think Udemy x Tango/Scribe). I am hoping to stay sharp on what folks care about, so I figured this would be a great Skool to start with!

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