For most of us, the honest answer is: when a client tells us. Usually days later, after they've given up trying to book and gone somewhere else. I made a short video showing how to fix that for free in about five minutes. It uses a tool called UptimeRobot, which checks your website every five minutes and emails you the moment it stops working. Watch it here: https://youtu.be/qDLdHIlwJWw What the video walks through: • Signing up for the free plan (it covers up to 50 websites) • Adding your website or booking page as a "monitor" • Turning on email alerts • Sending yourself a test alert, so you know it actually works • A bonus tip: the free phone app, for alerts you'll notice straight away The step people skip is the test. A warning that never reaches you is no warning at all. Send the test, and check it lands in your inbox, not your spam folder. If you take bookings online, monitor the booking page itself, not just your home page. That's the one that costs you clients when it breaks. Your turn: set it up this week, then reply below with "done" and which page you're monitoring. If you get stuck on any step, post a screenshot and I'll help you through it.

Introduce yourself here Before you dive into the tools, tell us a bit about you — it helps other coaches know who's in the room, and it's the easiest way to get a warm welcome instead of just lurking. - What kind of coaching do you do, and who do you work with? - What's the one piece of admin eating the most of your week right now? - What made you join? Drop your answers below — I read and reply to every one.

I'm David — I wrote the book The Admin-Free Coach after years of watching coaches (and running my own AI consulting practice) drown in the exact same admin: invoicing, rescheduling, intake forms, follow-ups. This group is the free version of everything in that book: real tools, real systems, no fluff. Start here: grab the Admin Tax calculator (pinned below) and find out what your own admin is actually costing you. Then introduce yourself in General Discussion — what do you coach, and what's eating the most time in your week right now?

Most coaches have never put a number on their own admin time. This one does it for you. The Admin Tax Calculator takes your weekly admin hours and your effective hourly rate, and shows you exactly what admin is costing you — weekly and annually. Most people are surprised by the number. Try it free: go.navigatingwell.com/coach-tools

If you've ever priced a package by guessing, this one's for you. The Package Price Calculator turns your real costs — target hourly rate, session time, admin time, overhead — into an actual number, instead of a gut feel. Same page as the Admin Tax tool.