A gutter cleaning company was drowning in manual texts. Here is how we solved.

Their admin spent 40-60 minutes every single day copy-pasting job details to workers one by one. Here's how we fixed it in one automation build:

THE PROBLEM

Worker finishes a job → texts admin → admin checks Outlook Calendar → copies job details → texts next worker. Repeated 8-12 times a day. No real-time tracking. No visibility. Every delay meant a worker sitting idle waiting for their next assignment.

THE BUILD

4-part system: Voiceflow + Make.com + Airtable + Twilio

→ AI assistant collects job details from customers

→ Jobs queue automatically in Airtable

→ Make.com finds next available worker instantly

→ Twilio fires the SMS with full job details

→ Worker marks done → status resets → next job assigned

Zero admin involvement. Zero manual texts.

THE RESULTS

✓ 30+ hours saved per month (admin time)

✓ 15 extra jobs completed per month

✓ $2,500+ in extra monthly revenue

The best part? This exact system works for any field service business — HVAC, landscaping, pest control, plumbing.

If you run or know a service business still dispatching jobs by hand, what's the biggest bottleneck they're dealing with? Drop it below — I'll tell you if it's automatable.

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A gutter cleaning company was drowning in manual texts. Here is how we solved.