I'm going to share the top 5 things you can do to set your video conference meetings apart from 80% of other meetings like them in your organization. The nice thing is that these are simple to do and you can start them today.
#1 Welcome people by name as they join the meeting. There's nothing worse than sitting in awkward silence as people are joining the meeting. Welcoming people breaks the silence and sets you apart from other meeting hosts.
#2 At the end of the meeting, thank people for their time and for joining the meeting. Let them know they are appreciated.
#3 Start your meeting at 5 minutes past the hour or half-hour and end your meeting at 5 minutes before the hour or half-hour. This will help people take a quick break that have back-to-back meetings. Sure, you have 10 minutes less time in the meeting so you will need to use an agenda, keep people on task, use a parking lot for longer conversations, etc. You should be doing these things anyway.
#4 Share meeting notes quickly after the meeting ends. If there are any loose ends, follow-up after they are resolved.
#5 Only invite people to the people that need to be there. Share the meeting notes with others that may be interested by didn't need to sit through the meeting. They will appreciate it.
I'll admit that I don't do all of these for all meetings. I'm working on it. However, when I do these simple things they set my video conference calls apart from most of the other ones people join throughout the day.
Do you have any more suggestions to add to the list?