Nov 11 ā¢ General discussion
š Module 3.3: From Process Mapping to Process Building
š AI HR Dojo Recap ā Nov 10, 2025
Great work today, everyone! š
This session was all about connecting the dots ā turning your onboarding process map into a working HR automation inside Make.com. You took the first real step toward building an end-to-end onboarding workflow powered by AI automation.
What We Covered:
š§© Review & Feedback
ā¢ā ā Discussed feedback from last class ā automation can feel complex at first, but repetition builds mastery.
ā¢ā ā Explored why mapping before building prevents confusion (āa bad process automated is still a bad processā).
šŗļø Process Mapping: HR Onboarding Flow
Together, we built an onboarding process map in PowerPoint using SmartArt:
1ļøā£ Background check + drug test cleared
2ļøā£ Signed offer letter triggers workflow
3ļøā£ Data flows from ATS ā HRIS/payroll system
4ļøā£ Candidate & internal communications go out
5ļøā£ IT and security notified for equipment setup
6ļøā£ Benefits shared, start date confirmed, and orientation scheduled
7ļøā£ Automation ends on the employeeās first day ā the official start of onboarding
š” Key insight: Process maps make invisible work visible. Even documenting a messy process adds massive value.
āļø Building the Automation in Make.com
ā¢ā ā Configured mock integrations between Greenhouse (ATS) ā BambooHR (HRIS).
ā¢ā ā Added Gmail modules for:
š§ Employee welcome email
š§ Hiring manager notification
š§ IT/Security setup alert
ā¢ā ā Introduced the Router tool to send data in multiple directions simultaneously.
ā¢ā ā Demonstrated data mapping ā connecting applicant fields (name, email, department) between systems.
š§ Advanced Discussion Topics:
ā¢ā ā Handling missing data fields with required form entries or conditional logic (āif field empty, send follow-up emailā).
ā¢ā ā Using OpenAI within Make.com for smart workflows (e.g., detect missing info, auto-generate follow-up emails).
ā¢ā ā The difference between manual vs automated HR environments, and how even small orgs can start simple (e.g., Google Forms ā Email notifications).
š” Key Takeaway:
You now understand how to go from a process map on paper to a live HR automation ā connecting real data, systems, and communications.
š All resources are available in the Classroom under Module 3.3!
ā° Office Hours:
Friday at 12 PM ET
š Next Session:
Thursday at 3 PM ET
Youāre officially building enterprise-grade HR workflows ā one trigger at a time. Keep sharing your progress below! ā”
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š Module 3.3: From Process Mapping to Process Building
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