Nov '25 • General discussion
🔄 Module 3.3: From Process Mapping to Process Building
🔄 AI HR Dojo Recap – Nov 10, 2025
Great work today, everyone! 🎉
This session was all about connecting the dots — turning your onboarding process map into a working HR automation inside Make.com. You took the first real step toward building an end-to-end onboarding workflow powered by AI automation.
What We Covered:
🧩 Review & Feedback
• Discussed feedback from last class — automation can feel complex at first, but repetition builds mastery.
• Explored why mapping before building prevents confusion (“a bad process automated is still a bad process”).
🗺️ Process Mapping: HR Onboarding Flow
Together, we built an onboarding process map in PowerPoint using SmartArt:
1️⃣ Background check + drug test cleared
2️⃣ Signed offer letter triggers workflow
3️⃣ Data flows from ATS → HRIS/payroll system
4️⃣ Candidate & internal communications go out
5️⃣ IT and security notified for equipment setup
6️⃣ Benefits shared, start date confirmed, and orientation scheduled
7️⃣ Automation ends on the employee’s first day — the official start of onboarding
💡 Key insight: Process maps make invisible work visible. Even documenting a messy process adds massive value.
⚙️ Building the Automation in Make.com
• Configured mock integrations between Greenhouse (ATS) → BambooHR (HRIS).
• Added Gmail modules for:
📧 Employee welcome email
📧 Hiring manager notification
📧 IT/Security setup alert
• Introduced the Router tool to send data in multiple directions simultaneously.
• Demonstrated data mapping — connecting applicant fields (name, email, department) between systems.
🧠 Advanced Discussion Topics:
• Handling missing data fields with required form entries or conditional logic (“if field empty, send follow-up email”).
• Using OpenAI within Make.com for smart workflows (e.g., detect missing info, auto-generate follow-up emails).
• The difference between manual vs automated HR environments, and how even small orgs can start simple (e.g., Google Forms → Email notifications).
💡 Key Takeaway:
You now understand how to go from a process map on paper to a live HR automation — connecting real data, systems, and communications.
📎 All resources are available in the Classroom under Module 3.3!
⏰ Office Hours:
Friday at 12 PM ET
🚀 Next Session:
Thursday at 3 PM ET
You’re officially building enterprise-grade HR workflows — one trigger at a time. Keep sharing your progress below! ⚡
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🔄 Module 3.3: From Process Mapping to Process Building
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