Jan 21 (edited) • General discussion
The proper way to write notes
They’re checking your due diligence process.
That means they’re looking at:
🔹 What questions you asked
🔹 What notes you took
🔹 What documents you relied on
🔹 How long you kept those records
And if your file doesn’t clearly show all that? You’re at risk. You need to show:
✅ You asked the right questions
✅ You documented their answers
✅ You made “reasonable inquiries”
✅ You retained those records for 3 years
Here's how your file should answer this question:
"Would this make sense to an IRS examiner who doesn’t know my client at all?"
If not… you didn’t write enough.
Real talk:
📝 “Single mom, 2 kids” = weak
📝 “Separated March 2024, lease & 2 utilities in her name, kids attend school at same address” = strong
What the IRS expects to see (yes, expects):
🔸 Form 8867 (completed properly)
🔸 Intake form with clear answers
🔸 Strong, specific interview notes
🔸 List of documents used for each credit (if applicable)
🔸 Any red flags explained — in writing
Simple changes to protect yourself starting TODAY:
📌 Create a checklist for each file
📌 Take 2–3 extra minutes to write full-sentence notes
📌 Add context for separated parents, Schedule C filers, and HOH claims
📌 Keep your files organized (digital or paper) and retrievable for 3 years
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The proper way to write notes
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